With minimum supervision, and reporting to general manager or above, responsible for administrative and/or project-oriented duties of considerable scope, sensitivity and complexity requiring extreme confidentiality, independent judgement, familiarity with applicable procedures coordination and follow-through.
Responsibilities: • Following established procedures, perform a variety of administrative responsibilities. • May be required to perform some or all of the following:
Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology. • Enter and manipulate data on spreadsheet, database or file management program and perform a broad range of typing projects. • Identify needs and initiate administrative projects, establishing priorities and procedures, to accomplish objectives. • Delegate portions of assignments and offer support and assistance to others as required. • Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects. • Proofread and correct grammatical, typographical, compositional, or data errors. • Read mail, highlight action or important items, attach relevant files or information before distributing. May ascertain which items are to be delegated and follow-up for timely responses. Respond to moderately complex correspondence or draft response for review and signature. • Interface effectively with team members, functional departments and customers. • Screen calls and respond to a broad range of inquires from all levels of employees and external contacts. • Closely monitor calendar and make appointments as required. Make complex domestic or international travel arrangements. • Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas. • Maintain confidential records and reports. • Perform other related responsibilities.
Qualifications: • Four years related office experience or demonstrated ability to perform described responsibilities. • Thorough knowledge of office equipment and administrative procedures. • Ability to accurately record meeting proceedings. • Ability to accurately type 60 wpm. Proficient in personal computer skills. • Must demonstrate effective verbal, written and interpersonal communication skills. • Ability to work effectively with others and be a participative team player.