Our client, a religious nonprofit institution, is seeking an Executive Administrative Assistant. This person will provide highest level of administrative support, including assisting with correspondence, calendar management, and other tasks as needed.
This role will be temp to perm, converting around the 2 month mark if it's a strong fit.
Rate: 22-27/hour, converting to 60-65k
This role is full-time and on-site in Manhattan (Upper East Side). Occasional evening or weekend work may be required. A catered lunch is provided daily.
Responsibilities include, but are not limited to:
Provide day-to-day administrative support to the Director, with a strong focus on typing dictated professional and personal correspondence
Manage and maintain the Director's calendar and appointments
Answer phone calls and serve as a point of contact for the Director internally and externally
Organize and maintain paper and electronic files, including personal logins and sensitive account data
Assist with organizing any personal paperwork/files and other personal projects as assigned
Coordinate and confirm weekly staff meetings; attend and take detailed notes
Make updates to internal and external communication touchpoints for the institution
Manage employee vacation requests
Liaise with various media outlets for advertising opportunities
Assist with the submission of insurance files to an electronic portal
Assist with and manage mass emails and communication schedules as needed
Work cross-functionally to assist with event coordination and other projects
Required qualifications:
Typing speed of 90+ WPM with 95% accuracy
BA/BS or equivalent degree required
At least 2 years of experience in an administrative capacity
Social Media Management experience
Strong command of software platforms including Zoom, Microsoft Office (Word, Excel, PowerPoint), Google Suite (Gmail, Google Calendar, Google Drive)
Fluent in written and spoken English, with exceptional written and verbal communication skills
Professional, friendly demeanor
Self-motivated and proactive self-starter
Capable of working independently as well as part of a team
Strong judgment and high level of discretion with sensitive information
Detail-oriented, organized, and able to anticipate needs
Adaptable to quickly changing priorities
Ability to manage multiple projects simultaneously from start to finish
Preferred qualifications:
2+ years experience supporting a senior executive
Working knowledge of WordPress and MailChimp platforms