A finance firm with offices in Midtown Manhattan seeks a motivated Executive Assistant to support a team of investment professionals. The ideal candidate should have prior experience in financial services and have experience supporting a team.
Hybrid schedule
Hours: 9am - 6pm
Salary: 90 - 110K plus OT and bonus
Responsibilities:
Extensive and strategic calendar management, scheduling appointments, reservations, and meetings
Handle travel arrangements, including flights, hotels, obtaining visas, passport renewals, or any other travel documents
Prepare and distribute agendas, letters, reports, presentations, expenses, and other communications, including confidential documents
Screen and respond to incoming calls and correspondence, act as a gatekeeper
Manage meeting logistics, including planning, oversight, breakdown, etc.
Process and submit expense and reimbursement reports
Manage prioritization of internal and external requests for review and approval in real-time daily
Provide additional assistance on ad-hoc projects when needed
Requirements:
Minimum of 5 years of experience as an Executive Assistant
Financial services experience is required
Superior interpersonal skills and ability to maintain a calm demeanor in a fast-paced demanding environment
Strong problem-solving skills and ability to exercise sound judgment with minimal supervision
Excellent organizational skills and ability to maintain a high attention to detail
Exceptional written and verbal communication skills
Proficiency in MS Office, including Word, Excel, and PowerPoint