Senior Accounts Payable Specialist at Heartland Technology Group in Little Chute, Wisconsin

Job Description:

Position Summary:

The Senior Accounts Payable Specialist will handle invoice processing, purchase order matching, and auditing of expense reports to ensure compliance with company policies and timely payments. This individual will also serve as a primary resource for AP team members to provide expertise and make recommendations. Success in this role is measured by accuracy, timeliness, and effectiveness in streamlining AP processes and supporting cross-departmental needs.

Roles and Responsibilities/ Essential Functions:

• Perform 2-way and 3-way matching of invoices to purchase orders, identifying and resolving discrepancies to ensure timely and accurate payment processing.
• Proactively troubleshoot and resolve invoice matching issues, collaborating with relevant departments to drive quick and effective solutions, and make recommendations to improve processes and enhance efficiency.
• Serve as a primary resource for the team on invoice matching and troubleshooting, provide guidance and support to ensure accurate and efficient processing.
• Consistently meet deadlines, ensuring timely processing of invoices, expense reports, and other AP-related tasks.
• Support audit and reporting functions by preparing documentation for auditor requests and generating ad hoc reports as needed.
• Review and audit employee expense reports to ensure adherence to company policies and procedures.
• Assist with maintenance of expense management system.

Competencies:

• Accountability: The extent to which an individual is willing to accept responsibility.
• Accuracy: The extent to which an individual's work is correct and error free within company policies and guidelines.
• Analytical Skills: The ability of the individual to gather raw data and to process that data into a meaningful form.
• Autonomy: The ability of the individual to complete assigned tasks with little oversight.
• Decision Making: The ability of the individual to select an effective course of action while controlling resources and expenditures.
• Detail Oriented: The ability of the individual to pay meticulous attention to all aspects of a situation or task, no matter how small or seemingly unimportant.
• Financial Aptitude: The ability of the individual to understand and explain economic and accounting information, prepare, and manage budgets, and make sound long-term investment decisions.
• Initiative: The individual to act and take steps to solve or settle an issue.
• Problem Solving: The ability of the individual to recognize courses of action which can be taken to handle problems or potential problems and applying contingency plans to solve those problems.

Required Experience:

• 5-7 years of experience in Accounts Payable

Required Skills, Education and/ or Certifications:

• Bachelor's Degree in Accounting
• Intermediate Excel skills with the ability to create PivotTables, utilize VLOOKUP functions, and organize data effectively.

Preferred Skills, Education and/ or Certifications:

• Dynamics Great Plains experience

Equal Opportunity Employer – Including Disabled and Veterans

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PI259685203