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The Senior Program Coordinator for Undergraduate Programs reports to the Assistant Dean, Programs and is responsible for providing general oversight and support for the signature and interdisciplinary programs within the College of Arts and Sciences.
The ideal candidate will possess a dynamic, energetic personality, with the ability to engage and support a diverse student body and work effectively with minimal supervision. They should be adept at building strong relationships, including prospective students, and excel as a team player to successfully execute initiatives that increase enrollment and build affinity for the College's programs.
Program Support
In coordination with program directors, builds course schedules and enters scheduled courses and instructor assignments into CLSS and processes co-listing requests; corresponds with program directors regarding details of scheduling and room assignments.
Ensures administrative processes and associated forms for instructor services are completed in a timely manner. Responds to various instructor requests that include but are not limited to: schedule changes, event requests, room requests/complaints, retrieval of materials, copies of student evaluations and payroll issues for all student and learning assistants.
Provide pins for undergraduate course registration for interdisciplinary and internship courses.
Assists with database maintenance and enrollment management. Monitors program and student and faculty reports as needed.
Plans and participates in College admission/ recruitment events including but not limited to Future 'Cane Day, All About Academics, South Florida Day, Scholarship Weekend, 'Cane for a Day and others.
Works closely with the Office of Student Services, the Department of Classroom Management and the Registrar's office to resolve any issues regarding graduate courses, room assignments and issues with 25Live.
Administrative
Coordinates events and assists the Assist Dean to develop academic programming; completes special projects or assignments which may include ordering food, completing purchase orderings, calling vendor, and securing room reservations.
Responds to telephone, email and internet submissions for all programs and provides additional assistance as needed. Drafts and initiates correspondence, develops agendas, maintains calendars, assists in accumulation of reference materials, and coordinates and attends committee meetings including preparing meeting materials, recording minutes, and assisting with follow-up activities.
Supports instructor hiring, working with program directors, department personnel, and partners to advertise available positions, schedule interviews, and document interviews
Maintains curriculum materials and process documents related to faculty and course scheduling, such as faculty onboarding materials, faculty meeting notes, and curriculum planning documentation (and enters into CIM)
Performs other duties as assigned.
Minimum Qualifications
High school diploma.
Minimum 3 years of relevant work experience. Any relevant education, certifications and/or work experience may be considered.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.