Post Award Administrator at The University of Chicago in Chicago, Illinois

Job Description:

Department



BSD MED - Center for Health and the Social Sciences - Grants



About the Department



The Center for Health and the Social Sciences (CHeSS) provides the infrastructure to advance interdisciplinary research and training in health and social sciences at the University of Chicago. Housed under the Dean of the Biological Sciences Division's office, the Center attracts participation from across the University, including the Biological Sciences Division and Institute for Translational Medicine (ITM), the Center for Healthcare Delivery Science and Innovation (HDSI) at UChicago Medicine, Social Sciences Division, Physical Sciences Division, Business School, Harris School of Public Policy, Law School, Social Science Administration, National Opinion Research Center (NORC), and Argonne National Labs. The Center houses the Center for Health Statistics and the Center on Healthy Aging Behaviors and Longitudinal Investigations (CHABLIS). CHeSS supports and promotes innovation and collaboration as well as excellence in research, scholarship and training. With 126 faculty associates from virtually all schools and divisions of the university, CHeSS serves as an incubator of ideas and supporter of research in health and the social sciences, sponsors seminars and workshops on campus, invites nationally-known scholars and policymakers to speak on a variety of topics, supports the writing and submission of grant applications and fundraising proposals, coordinates new research initiatives and projects, manages several training programs and provides expert research methods consultation during formative and operational phases of investigations.



Job Summary



The Center for Health and the Social Sciences (CHeSS) is seeking an experienced administrator to serve as a Post Award Administrator, reporting to the Director of Finance and Grant Administration. The position provides support to investigators via budget reviews, maintaining staff allocation effort to ensure compliance with payroll, manage account projections, reporting on award accounts, working independently.



Responsibilities

• Responsible for all non-salary post award activities, including regulatory compliance monitoring, sub-contract relationships, invoice preparation, payment processing, cost center charges, cost transfers, grant projections for approximately 125 accounts.
  
  


• Preparation of monthly reports and summaries to the Principal Investigator (PI) via grant projections and responds to questions from PIs regarding non-salary spending, agency guidelines, etc.
  
  


• Tracking and reconciling non-personnel expenditures.
  
  


• Manage post award activities including account creation, salary allocations, and grant closing processes and account closing.
  
  


• Coordinating and ensuring completion of annual, final, and ad hoc financial requirements for account portfolio, in addition to keeping the account PI informed of progress.
  
  


• Interacts with University Research Administration, Faculty, Department Pre-Award Staff, Department Human Resources, Pre/post Award staff in other departments and Financial Services Department.
  
  


• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
  
  


• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
  
  


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  Performs other related work as needed.
  
  
  
  

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:




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Preferred Qualifications




Education:

• Bachelor's degree or higher in accounting, business administration, or science.
  
  

Experience:

• Previous financial administration experience.
  
  


• Experience with Business Objects software.
  
  


• Experience administering complex externally-funded projects in a university setting.
  
  


• Experience with the University of Chicago grant administration systems (Oracle, AURA, Workday, etc.).
  
  
  
  

Technical Skills or Knowledge:

• Knowledge of Microsoft Office, financial computing, and database software applications.
  
  

Preferred Competencies

• Mathematical aptitude.
  
  


• Strong analytical and organizational skills.
  
  


• Strong interpersonal, verbal, and written communication skills.
  
  


• Work closely with senior University officials.
  
  


• Independently complete projects on time and accurately with minimal supervision.
  
  


• Flexibility and ability to work effectively under considerable time pressure.
  
  


• Work non-traditional hours.
  
  

Application Documents

• Resume (required)
  
  


• Cover Letter (required)
  
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family



Financial Management



Role Impact



Individual Contributor



FLSA Status



Exempt



Pay Frequency



Monthly



Scheduled
Weekly Hours



37.5



Benefits Eligible



Yes



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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