Operations Coordinator at MMC in Walnut Creek, California

Job Description:

SUMMARY



UndergeneralsupervisionoftheDirectorofOperations,SanDiego,thispositionisresponsibleforprovidinggeneraloperationalsupportfortheEmployeeHealth&Benefits(EH&B)Divisionincludingmanagingvariouscarrierandvendorprocesses,departmentevents,resources,andfunctions.Thispositionwillworkwithavarietyofcolleaguesaswellasindependentlyonassignmentsandprojects.



ESSENTIALDUTIES&RESPONSIBILITIES

• ProvideEH&BDivisioncarrierandvendorprocessessupportincludingbutnotlimitedto


• UpdateandmaintainApprovedBidList


• Managecurrentcarrierandvendorcontacts,products,informationetc.


• ManagecarrierAMBestRatingupdates


• Managecarrierandvendorcommunications


• ManageEH&Bcommunicationmailboxes


• Managecarrierandvendorbrokerportals


• Carrierandvendorissueresolutionsupport


• Assistinresearchingcarriersandvendorsforvettingprocess


• ProvidegeneralsupportfortheSanDiegoEH&Bdepartmentincludingbutnotlimitedto


• Managegifts,raffleprizes,food,flower,businesscards,etc.orders


• Managedept.events,meetingsandcalendars


• Coordinateworkstationmoves


• Actasaresourcefornewassociatesprovidingdirectionasnecessary


• ProvidegeneralsupportforotherEH&BDivisionfunctionsincludingbutnotlimitedto


• BackupforOperationssupportteam


• Supportinternaltrainingopportunitycommunications


• Updateformsandtemplatesasdirected


• Supportclientcommunicationstoolsandresources


• Participateinspecialprojectsandotherdutiesasidentifiedandassigned


• Proactivelyidentifyprocessesandoperationalareastoimproveefficiencies


• Actasaliaisonbetweenteams,divisionsandofficestopromotestrongcommunicationandproblemsolvingsolutions


• Createanenvironmentorientedtotrust,opencommunication,andcohesiveteameffortfosteringpositivemorale

EDUCATIONAND/OREXPERIENCE



Successfulcandidatewillbeaserviceorientedindividualwithhighpersonalstandardsandahands-onworkstyle.Thispositionrequiresanindividualwhoiscomfortableworkingatavaryingpace,managingmultipletasksanddeadlinessimultaneously,adjustingprioritiesoften,andmanagingfrequentinterruptions.


Thispositioninteractswithandprovidesservicetoalargegroupofinternalcolleaguesandhashighlevelsofcontactwithexternalvendors.TheOperationsCoordinatormustbepositiveandapproachable,andworkeffectivelywithdiversepersonalities.Inaddition,thefollowingarerequired:


• Successfulworkhistorytoincludeaminimumof1-3yearsofexperienceinaprofessionalofficesettingdirectlyrelatedprojectmanagementwithprogressivelygreaterresponsibilityformakingadministrativeandproceduraldecisionsandjudgments.


• Bachelordegreerequired,preferablyinBusinessManagementorsimilarfieldofstudy.


• Strongverbalandwrittencommunicationskillswithabilitytopresentresultsneatlyandwithprecisioninaconcise,logicalandprofessionalmanner.


• AdvancedknowledgeofpersonalcomputersandMicrosoftOfficeapplications(i.e.,Word,ExcelandPowerPoint)anddatabaseadministration,withabilitytooperatestandardofficeequipmentrequired.


• Demonstratedabilitytoorganizeresources,establishpriorities,resolveproblems,planappropriatelyandmakesounddecisionswithinjobscopeespeciallywithworkloadchangesandunderdeadlines.


• Dependable,self-drivenandpossessintuitiveabilitiestofollowthroughonassignmentsandworkproductivelywithothersinateamenvironment.


• MaintainavalidDriver'sLicense&havereliabletransportation.


WORKENVIRONMENT&PHYSICALDEMANDS


• Abilitytousecomputerkeyboardandsitinastationarypositionforextendedperiods.


• Workisperformedinatypicalinterior/officeworkenvironment,withflexibleworkfromhomeprogramavailabletoallcolleagues.


• Occasionalovertimemayberequired.


• Periodictravelmayberequired.Travelmayconsistof1-2overnighttripsperquarteraswellasdaytripsvisitingotherofficesites.


The applicable base salary range for this role is $33,300 to $62,000.


The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.


We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs. Apply Now