Office Coordinator - Resort in Truckee, CA at Vertex Hospitality Solutions LLC in Truckee, California

Job Description:

Summary
The Administrative Assistant will perform a variety of administrative and clerical tasks. We expect the ideal candidate to provide support to our managers and employees, assist in daily office needs and assist to manage the hotel general administrative activities. The candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Previous experience as a Secretary or Administrative Assistant and familiarity within our industry is a plus. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities

Answer and direct phone from and to employees, managers, and main office.
Assist with management meetings and take minutes.
Write, distribute, and upload acknowledgment forms, disciplinary actions and other employee documents.
Assist in the preparation of regularly schedules for employees.
Maintain and update the employee attendance tracker.
Organize and perform New Hire Orientations which includes presentation, trainings, and policies.
Provide general support to employees.
Act as the point of contact for employees and main office
Liaise with executive and senior administrative assistants to handle requests and inquiries from senior managers.
Assist with the daily operation as needed.

Skills

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS Word, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
*Bilingual in Spanish and English is preferred, but not required*

Experience

Customer Service: 3 years (Preferred)
Administrative Assistant: 3 years (Preferred)

Administrative Duties

Scheduling
Running errands
Sorting and sending mail
Answering and routing phone calls
Managing social media
Greeting visitors