Executive Assistant at Group 1001 in Zionsville, Indiana

Job Description:

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001's culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets - our employees.



Company Overview:



Clear Spring Property and Casualty Group (CSPCG) is comprised of four insurance carriers (Clear Spring Property and Casualty Company, Clear Spring Casualty Insurance Company, Clear Spring American Insurance Company, and Clear Spring National Insurance Company), each rated A- (Excellent) by A.M. Best. CSPCG assists companies in protecting themselves from today's challenges through technology and innovation. CSPCG provides worker's compensation, general liability, and other coverages through strong agency relationships.


Clear Spring Property and Casualty Group is a subsidiary of Delaware Life Insurance Company and its parent company, Group 1001, a collective that empowers companies to create positive growth. Everything Group 1001 does is designed to help individuals and communities thrive. Our insurance and annuities make financial products easy to understand and accessible to all. Our online investing platform gives individuals control over their savings and their futures. Our technology and innovation help companies succeed. And our strategic partnerships bring people together through education and sports. Because we all have the power to grow better. Clear Spring's risk management solutions evolve with market needs, while traditional insurance companies struggle to keep up. Our data-driven approach and mastery of emerging technologies provide a deeper connection with customers by developing smarter, more adaptive ways to interact that address the needs of brokers and their policyholders.


We're confident that you'll love partnering with us.


Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals. All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences.


Provides a broad range of administrative assistance to the Property & Casualty Executive Leadership Team members. In this role, the successful candidate will be tasked with simple to complex administrative and office management responsibilities, including but not limited to, preparing reports, maintaining schedule, meeting coordination, making travel arrangements, submitting expenses, document management and other related duties as assigned.


We are looking for an individual with superior organization skills, the ability to interact with all levels of management to join our dynamic and fast-paced team. The successful candidate will handle a variety of responsibilities concurrently, manage conflicting demands and work independently.



Main Accountabilities:

• Responsible for coordinating calendar schedules for the ELT as requested


• Provides administrative support to the ELT, which include scheduling, meeting coordination, material preparation, making travel arrangements, processing expense reports, and other general administrative tasks.


• Coordinates meetings and events, if needed, which includes securing space, arranging for food refreshments, preparing materials, and confirming participant reservations and attendance.


• Organizes and maintains electronic filing systems, ensuring easy retrieval of documents and information


• Drafts, proofreads and prepares correspondence, reports, agendas, presentations, and other documents as needed


• Responds promptly to all incoming inquiries, analyzing staff needs, recommending solutions using excellent judgement


• Serves as a point of contact for internal and external stakeholder, managing communication with professionalism and discretion


• Supports various professional employees with administrative duties


• Manages all administrative tasks, including various projects as they arise and constantly being one step ahead


• Collaboration with other Administrative Assistants

Qualifications:

• At least 5+ years of experience as an administrative assistant or comparable position.


• Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites


• Highly organized, precise, proactive and capable of multitasking.


• Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature.


• Able to balance competing priorities.


• Capable of developing and maintaining effective working relationships with a broad constituency.


• Possesses sound judgment.


• Excellent oral and written communication skills.

Benefits Highlights:



Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001's benefits package. Employees (and their families) are eligible to participate in the Company's comprehensive health, dental, and vision insurance plan options. Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability, and to enroll in the Company's Employee Assistance Program and other wellness initiatives. Employees may also participate in the Company's 401K plan, with matching contributions by the Company.
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