Assistant Vice President, Sponsored Projects Administration - 006911 at University of South Alabama in Mobile, Alabama

Job Description:

Posting Details

Position Information

Position Number	006911
Position Title	Assistant Vice President, Sponsored Projects Administration - 006911
Division	Research and Economic Development
Department	140420 - Sponsored Projects Administration
Minimum Qualifications	Bachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama and eight years of experience in research administration, grant proposal development, and sponsored programs management, four years of which were in a supervisory capacity. Strong knowledge of federal and state regulations related to sponsored research is required.
Preferred Qualifications	Experience in a university or academic setting is highly preferred.
Job Description Summary	The University of South Alabama’s Office of Research and Economic Development is seeking to hire an Assistant Vice President, Sponsored Projects Administration. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

The Assistant Vice President (AVP) for Sponsored Projects Administration (SPA) is responsible for providing strategic leadership and administrative oversight of all sponsored research activities at the University of South Alabama. This position plays a decisive role in advancing the University’s research and scholarly initiatives, providing pre-and post-award, non-financial oversight for externally-sponsored projects, and ensuring compliance with sponsor regulations and policies. The AVP will assist the institution in minimizing compliance risk related to sponsored research activities by implementing sound business management practices related to all aspects of pre-award management, and serving as the technical expert on grant and contract pre-award issues. The AVP will identify service areas and processes that will enhance service, monitor with appropriate metrics and evaluation techniques, assess performance over time, and improve and redesign processes based on the evaluation. The AVP will have the ability to innovate when faced with new challenge, engaging problem-solving skills to implement a creative solution that will not compromise policies or rules. the AVP will ensure that contact negotiations with industry are carried out in a framework that reduces barriers to collaboration. The AVP will ensure close coordination federal state, and non-profit sponsors in the submission and management of awards. Strategic Leadership: Develops and executes a strategic vision for sponsored projects that aligns with the University’s research goals and mission. Authorization and Submission: Provides oversight for the submission of all proposals seeking external funding, ensuring sponsor requirements and deadlines. Provides guidance and support to faculty investigators in proposal development, budgeting, and sponsor guidance. Develops and facilitates execution for any documents associated with sponsored projects, including but not limited to sub-agreements, loaned equipment agreements, and collaboration documents. Electronic Research Administration: Acts as campus “owner” of the Cayuse suite to assure best use of this electronic research administration platform. Maintains involvement in user groups and commercially-driven events to assure most current knowledge of system upgrades, future enhancements, and events that will impact the University’s system. Sponsor Communication: Acts as point of contact for exchanges and discussions involving external sponsors, including federal agencies, private foundations, and industry partners, in matters pertaining to proposal submission, award and agreement development and negotiation, and non-financial compliance. Compliance and Regulations: Ensures compliance with federal, state, and university policies and regulations related to sponsored programs. Stays current with changes in research regulations and requirements and advocate for best practices. Staff Management and Development: Supervises and mentors a team of professionals responsible for sponsored project administration. Provides training and professional development opportunities for SPA staff. Reporting and Evaluation: Annually provides reports and metrics related to sponsored project activity from the past fiscal year. Evaluates the effectiveness of sponsored program practices and recommend improvements as necessary. Collaboration and Outreach: Collaborates with other University departments and units to facilitate best practices in research administration. Represents the University at relevant conferences and meetings, including thought leadership and involvement in professional organizations.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	03/13/2025
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

1. Resume

Optional Documents

1. Cover Letter

The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.



Equal employment opportunity, including veterans and individuals with disabilities.

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