Administrative Assistant at Beacon Hill Staffing Group, LLC in Saint Paul, Minnesota

Job Description:

Administrative Assistant


Location: St. Paul, MN


Job Type: Full-Time, Temp-to-Perm


Schedule: 8:30 AM - 5:00 PM


Pay Range: $23 - $25 per hour


Position Summary


Beacon Hill's client is seeking a highly organized and proactive Administrative Assistant to provide administrative and coordination support to executive leadership. This role involves managing schedules, handling correspondence, organizing meetings, and supporting business operations with a high level of professionalism and discretion.


This is an exciting temp-to-hire position that is onsite in St. Paul, MN .


Key Responsibilities

• Manage executives' schedules, appointments, and client check-ins.


• Coordinate travel arrangements for executives, staff, and board members.


• Assist with timecard management and time-off requests for direct reports.


• Provide logistical support for meetings, trainings, and external presentations.


• Draft and format business communications, including emails, letters, and reports.


• Conduct research on business development, policy, marketing, and industry trends.


• Maintain confidential materials and ensure privacy compliance.


• Prepare meeting agendas, take notes, and distribute minutes for executive and board meetings.


• Support company-wide literature requests with the latest industry research.


• Process expense reports and manage administrative filing, correspondence, and documentation.


• Other administrative duties as assigned.

Qualifications

• Education: Bachelor's degree or equivalent work experience.


• Experience: 5+ years of administrative support at a Director level or higher.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Strong customer service skills and ability to interact professionally at all levels.

Key Competencies

• Exceptional organizational and multitasking skills.


• Strong written and verbal communication abilities.


• Ability to exercise independent judgment and problem-solving.


• Attention to detail and commitment to quality.


• Adaptability to shifting priorities and deadlines.


• Passion for supporting business operations and company values.

This temp-to-perm opportunity is ideal for a detail-oriented administrative professional looking to grow in an executive support role.


If you have strong organizational, communication, and problem-solving skills, we encourage you to apply!


Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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