Academic Operations and Analytics Manager at Fuller Theological Seminary in Pasadena, California

Job Description:

Fuller Theological Seminary

Academic Operations and Analytics Manager

Department: Office of the Chief Academic Officer/Vice President for Digital Transformation
Hours: 40 hours per week
Status: Full-time, exempt
Work Mode: Hybrid (combination of Pasadena campus and remote)
Reports to: Chief Academic Officer/Vice President of Digital Transformation 

Position Summary:

Provides administrative direction and operational management of faculty contracts, advancement, academic budgets, and data analytics for Fuller Theological Seminary. Ensures alignment of academic systems and institutional success initiatives with institutional goals through the implementation and management of technology infrastructure and data-driven solutions. Reports to the CAO/VPDT.

Academic Operations Responsibilities

• Coordinate budget processes for the CAO/VPDT Office in collaboration with the VPDT, including overseeing accounts payable, current and fiscal year forecasting, and reconciling with the general ledger.

• Support the CAO/VPDT with financial analysis, modeling, reports, and advice regarding the financial implications of expenditures, ongoing strategic planning, and program changes and development.

• Assist the CAO/VPDT, Deans, program directors, and academic administrative personnel with resource management and planning to achieve short and long-term objectives.

• Oversee and manage faculty appointment, merit review, and contract renewal processes, including the calculation of workload, salary, and compliance with all relevant Seminary, federal, and state requirements.

• Work in collaboration with the Deans to prepare annual personnel and operating budgets for each school.

• Partner with Deans and personnel in appropriate campus offices to develop a deep understanding of funding sources and uses within the department. Monitor budgets closely and meet with key contacts regularly to review finances and perform continuous budget planning. Use appropriate systems and electronic tools to acquire data.

• Recommend operational efficiencies and improvements at all levels of fiscal operations within academic affairs.

• Ensure the program's financial activities are carried out in accordance with established policies and procedures. Recommend corrective and/or preventative solutions.

• Work in close partnership with the Finance Office on all academic area financial matters, annual budgeting, and ensuring internal controls.

• Partner with other departments to develop metrics that inform the CAO/VPDT and deans regarding resource allocation and budget planning.

• Provide strategic financial counsel and direction to the CAO/VPDT and Chief of Human Resources related to assessing structure and strategies to support academic leadership, core faculty, contributing faculty, and support staff. This includes but is not limited to coordinating on appropriate compensation packages, succession planning, retention plans, developing compensation model changes and strategies, salary increase options, adjustments, and merit.

• Work with the Office of Development on all donor or grant-related business matters.

• Work in close partnership with the Office of Human Resources on all faculty and academic staff employment matters.

Data Analytics and Institutional Success Initiatives

• Support overall institutional effectiveness in creating (in many instances), maintain, and analyze dashboards that provide a holistic view of institutional success metrics, including financial health, resource allocation, and student engagement.

• Analyze and interpret data to identify trends and develop actionable insights that improve operational efficiency and institutional effectiveness.

• Collaborate with various departments to leverage data-driven strategies for enhancing institutional success and growth.

• Assist the VPDT/CAO with key performance indicators (KPIs) to enhance decision-making and organizational efficiency.

• Utilize data analytics to inform and engage in seminary-wide discussions on strategic planning, retention initiatives, and institutional improvements.

• Lead the development and implementation of digital-forward processes supporting enrollment, academic services, and operational efficiencies.

• Provide operational and policy leadership for academic systems, curriculum development, affiliate faculty management, and institutional data analytics to ensure alignment with broader strategic objectives.

• Work with key leaders to ensure that all dashboards throughout Fuller’s ecosystem are not only in compliance with Strategic Plan and Accreditation commitments, but are actively fulfilling those commitments.

• Provide data resources, tools, and analytics to ensure Fuller is abiding by its commitments to vibrant variety in its student population, staff, faculty, and leadership.

• Create, with Fuller’s IT staff, an integrated set of data analysis tools that fosters a cohesive Fuller-wide digital infrastructure.

• Integrate AI with data analytics to create robust and comprehensive forecasting models. 

• Drive digital transformation initiatives to meet the evolving needs of the Seminary, ensuring that it remains at the forefront of innovative education and operational practices.

• Foster a culture of continuous improvement by leveraging emerging technologies and data analytics to streamline processes and enhance institutional performance

• Ensure that all digital strategies align with future institutional objectives, providing scalable solutions that support long-term growth and development

Additional Remarks:

• Must be willing to abide by Fuller Community Standards
• This is a hybrid role and may involve a combination of remote and in-person work out of the Pasadena, CA campus

Pay Scale: 

• Salary range the seminary expects to pay: $70,000 - $75,000 annually USD

Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.  As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion.

1.2, E1, 11-0000

Equal employment opportunity, including veterans and individuals with disabilities.

PI265642899

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