Coordinator, Office at AVI-SPL in Newton, Massachusetts
Posted in Other 1 day ago.
Job Description:
Description
WHO WE ARE
AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevateexperiences,create new value, and enableorganizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.
Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.
The Office Coordinator will serve as the primary point of contact for our production facility and offices in Newton, MA, ensuring seamless operational functionality.
WHAT YOU'LL DO
Day-To-Day Responsibilities:
- Maintain a clean and professional office environment, creating a welcoming atmosphere for clients and visitors.
- Ensure all workplace facilities and resources function optimally for AVI-SPL staff and guests.
- Manage daily mail and package deliveries.
- Process incoming bills, invoices, and packing slips, distributing them to the appropriate AVI-SPL recipients.
- Enforce safety standards and maintain office emergency response documentation.
- Coordinate and manage vendor relationships for comprehensive office maintenance:
- HVAC: Scheduled and emergency maintenance.
- Plumbing: System repairs.
- Electrical: Outlet and system repairs.
- Office Cleaning: Addressing specific cleaning needs.
- Fire Alarm Testing: Coordinating with operations and production teams.
- Water Filtration: Maintaining all office units.
- Phone and Cable: Ensuring all lines and connections are operational.
- Replenish essential office supplies:
- Light bulbs.
- Toner and paper.
- Coffee and snacks.
- Welcome and prepare guests for live-shot production events, providing remote support with a live-shot operator.
- Deliver hands-on IT user support for computer and network troubleshooting.
- Escalate IT issues within AVI-SPL as necessary.
- Monitor and update facility digital signage displays.
WHAT WE'RE LOOKING FOR
Must-Haves:
- 2 years of experience in office space and vendor/service technician support.
- Exceptional attention to detail.
- Ability to work onsite at our Newton, MA facility.
- Ability to lift and carry up to 50 lbs.
- Availability of occasional off-hours support for emergencies or after-hours maintenance.
Nice-To-Haves:
- Experience in the hospitality industry.
- College degree.
WHY YOU'LL LIKE WORKING HERE
- Medical benefits, including vision and dental
- Enjoyable and dynamic company culture
- Training and professional development opportunities
MORE ABOUT US
AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.
AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.
Pay Type
Min Base
Max Base
Hourly
$24.04/hr
$31.25/hr
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