Job Description:
Description
WHO WE ARE
At AVI-SPL, we pride ourselves on our superior customer service, passion for excellence, spirit of teamwork, and the focus on continued innovation. Our employees are the people who enable us to deliver on those values every business day. That's why we're always on the lookout for talented, ambitious people who can make a substantial contribution to our team of smart, down-to-earth, hardworking professionals.
We offer lots of room for growth! We support each other and value the importance of collaboration and intellectual curiosity across all our teams. You'll have daily opportunities to develop your individual skills, become an expert in the dynamic event production and corporate video industry, and be part of an innovative organization.
We offer a competitive package and a balanced work-life culture. We love what we do and hope you do too - come join us!
DAY TO DAY RESPONSIBILITIES
Event Coordination
- Oversee the day-to-day planning and coordination of live events to allow the client and external partners to connect and communicate their message in a distinct and technologically innovative way to colleagues and customers alike.
- Meet with client teams to understand event scope and provide solutions to meet event requirements.
- Serve as an event requestor's main point of contact from initial exploratory call through event day.
- Oversee all aspects of event services including partnering with service vendors based on event scope.
- Ensure requirements are in full compliance with established procedures and follow space alignment policies.
- Oversee the development of event deliverables including event running order, timelines, swag, agendas, engagement best practices, speaker guidelines and safety protocols.
- Organize event metrics, feedback, and provide recommendations on areas for improvement.
- Participate in assessment of event challenges and oversee the creation of incident and post-event reports.
- Participate in regularly scheduled meetings with team members to ensure alignment on event procedures, scheduling, and production briefs as required.
WHAT WE'RE LOOKING FOR
Must-have skills & job qualifications
- 3+ years of experience in event coordination, preferably within a large venue or hotel.
- Confident spoken & written ability in both local language and English.
- Ability to work independently and be self-reliant in the execution of daily responsibilities.
- Ability to maintain composure and a positive attitude during high pressure situations.
- Ability to communicate challenging aspects to clients while maintaining a high level of confidence and leadership.
- Track record of being organized, detail-oriented, flexible, and working well in a team atmosphere, as well as having the capability to work well individually, is essential.
- Strong work ethic, self-direction, self-motivation, patience, persistence, and perspective.
- Excellent collaboration and customer relationship skills with the understanding of the importance of white glove service.
- Consistent proactive preparation and timely responses to multiple channels of communication.
- Knowledgeable in the operations and technical execution of audio-visual technology, and event space facilities.
- College degree in hospitality, communication, business administration, video production, or similar field.
OTHER REQUIREMENTS
- Valid driver's license and safe driving record.
- Travel is required based on requirements and location of productions and service needs including meetings at client offices and AVI-SPL offices.
WHY YOU'LL LIKE WORKING HERE
- Medical benefits, including vision and dental.
- PTO days (vacation, sick days, and personal days) and paid holidays.
- Enjoyable company culture.
- Training and professional development opportunities
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