Completing administrative work to include; Formatting and typing of various documentation such as resumes, candidate profiles, longlist reports, shortlist reports, client presentations, job specifications, and spreadsheets; Updating and creating new records on our internal recruitment database, Invenias, and ensuring coding is kept up to date; Scheduling video interviews and meetings
Conduct thorough research to identify and qualify potential leadsthrough various online ensuring a high-quality pipeline for future outreach by the sales team
Assisting the LA office operations to include office administration, stationary, groceries, and assisting the wider US business with general ad hoc administrative duties
Point of contact for our IT providers to ensure smooth running of technology operations
Co-ordination of quarterly and annual review process
Internal communications regarding birthday and work anniversary announcements
Ad-hoc sourcing and research for internal recruitment efforts and select external client projects
Assist the US Board with ad-hoc projects as required
Assist the wider US business with general ad hoc administrative duties
Co-ordination of the group Zoom account and co-ordination of its associated calendar to ensure efficient scheduling of interviews and client meetings taking place over video
Producing and analyzing internal reports
Required Skills:
Excellent administrative/organizational skills
Computer literate (Microsoft Office Programmes) and able to quickly learn new platforms critical to the successful operation of the business (LinkedIn, Invenias etc)
Ability to prioritize, work to tight deadlines and multitask within a fast-paced environment
Maintains a positive working attitude / ethic
Demonstrates alignment with the Group's values
Excellent timekeeping
Can demonstrate drive, determination, and an ability to overcome challenges
Works effectively as part of a team and under your own initiative, prepared to go the extra mile
Adaptable and can take on many tasks
Working Conditions:
The ability to learn and comprehend basic instructions; understand the meanings of words and respond effectively; and perform basic arithmetic accurately and quickly
Vision must be sufficient to read data reports, manuals, and computer screens
Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person
Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions
Position involves sitting most of the time but may involve walking or standing for brief periods of time