Office Administrative Assistant at HireWorks, LLC in Fort Worth, Texas

Posted in Other 1 day ago.

Type: full-time





Job Description:

About Us:

We are a dynamic holding company in the oil & gas and steel industries, headquartered in downtown Fort Worth. Our team is committed to excellence, innovation, and building lasting business relationships. We are seeking a highly organized, driven, and proactive Office Administrative Assistant to support our executive team, manage office operations, and ensure seamless coordination of administrative functions.

Position Overview:

The Office Administrative Assistant will report directly to the CFO and provide support to the owner of the company. This role requires a self-starter who thrives in a fast-paced environment, anticipates needs, and takes initiative to streamline operations. The assistant will handle scheduling, travel arrangements, office organization, and meeting preparations, as well as assist with HR and accounting-related administrative tasks.

Key Responsibilities:

Executive & Administrative Support:
  • Manage calendars, schedule meetings, and coordinate appointments for the CFO and owner.
  • Arrange and oversee travel plans, including flights, accommodations, and transportation.
  • Prepare meeting agendas, take notes, and follow up on action items.
  • Handle correspondence, emails, and phone calls professionally and promptly.
  • Assist with document preparation, filing, and data organization.

Office Management & Client Coordination:
  • Set up and maintain the office environment to ensure a professional and welcoming atmosphere.
  • Coordinate and prepare for client and business meetings, including catering and presentation materials.
  • Serve as the primary point of contact for office vendors, deliveries, and facility management.

HR & Accounting Support:
  • Assist with onboarding new employees, including paperwork and IT setup.
  • Maintain personnel records and support HR-related administrative duties.
  • Help process invoices, expense reports, and basic financial documentation.
  • Work closely with the accounting team on administrative tasks as needed.

Qualifications & Skills:
  • 3-5 years of experience in an administrative, executive assistant, or office management role.
  • Self-starter with a proactive and solution-oriented mindset.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other administrative tools.
  • Ability to handle sensitive and confidential information with discretion.
  • Bachelor's degree preferred but not required.

If you are a driven, self-motivated professional looking for a key role in a fast-paced industry, we encourage you to apply and become part of our team!
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