We are a dynamic holding company in the oil & gas and steel industries, headquartered in downtown Fort Worth. Our team is committed to excellence, innovation, and building lasting business relationships. We are seeking a highly organized, driven, and proactive Office Administrative Assistant to support our executive team, manage office operations, and ensure seamless coordination of administrative functions.
Position Overview:
The Office Administrative Assistant will report directly to the CFO and provide support to the owner of the company. This role requires a self-starter who thrives in a fast-paced environment, anticipates needs, and takes initiative to streamline operations. The assistant will handle scheduling, travel arrangements, office organization, and meeting preparations, as well as assist with HR and accounting-related administrative tasks.
Key Responsibilities:
Executive & Administrative Support:
Manage calendars, schedule meetings, and coordinate appointments for the CFO and owner.
Arrange and oversee travel plans, including flights, accommodations, and transportation.
Prepare meeting agendas, take notes, and follow up on action items.
Handle correspondence, emails, and phone calls professionally and promptly.
Assist with document preparation, filing, and data organization.
Office Management & Client Coordination:
Set up and maintain the office environment to ensure a professional and welcoming atmosphere.
Coordinate and prepare for client and business meetings, including catering and presentation materials.
Serve as the primary point of contact for office vendors, deliveries, and facility management.
HR & Accounting Support:
Assist with onboarding new employees, including paperwork and IT setup.
Maintain personnel records and support HR-related administrative duties.
Help process invoices, expense reports, and basic financial documentation.
Work closely with the accounting team on administrative tasks as needed.
Qualifications & Skills:
3-5 years of experience in an administrative, executive assistant, or office management role.
Self-starter with a proactive and solution-oriented mindset.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other administrative tools.
Ability to handle sensitive and confidential information with discretion.
Bachelor's degree preferred but not required.
If you are a driven, self-motivated professional looking for a key role in a fast-paced industry, we encourage you to apply and become part of our team!