Camino Search is partnered with an up and coming Private Equity fund who is seeking a highly motivated and detail-oriented Executive Assistant to oversee and coordinate with the Lead Partner and Chief Investment Officer. This pivotal role involves managing relationships with outsourced service providers, streamlining internal processes, enhancing the firm's digital presence, managing schedules, and supporting investor relations. The ideal candidate will have a background in startup environments or FinTech, demonstrating adaptability and a proactive approach to problem-solving.
Key Responsibilities:
Financial Operations Management: • Collaboration with Outsourced CFO:
o Centralize all Fund and Special Purpose Vehicle (SPV) documents for account onboarding and regulatory compliance.
o Coordinate bill payments to service providers and vendors, ensuring accurate allocation between Fund and General Partner expenses.
o Monitor and coordinate research expense reimbursements.
o Reconcile actual fund setup expenses with monthly fund accruals.
o Track monthly and annual fee payments from various fund entities, ensuring timely deposits into appropriate firm bank accounts.
o Consolidate fund bank accounts and payment flows into comprehensive financial reports. • Liaison with Fund Administrator:
o Manage investor subscriptions and redemptions, ensuring timely processing and communication with investors.
o Confirm receipt or distribution of funds between Fund accounts at Prime Brokers, bank accounts, and investor entities.
o Address due diligence requests for new and existing fund entities.
o Assist in onboarding new fund entities.
o Coordinate and track wire transfers related to investor flows, fee payments, and reimbursements to ensure accuracy and timeliness. • Management of Other Service Providers:
o Coordinate with outsourced compliance providers on regulatory filings and internal compliance documentation.
o Manage interactions with tax service providers for monthly, quarterly, and annual requirements.
Operational Enhancements: • For Candidates with Hedge Fund Operating Experience:
o Process and distribute daily Profit & Loss (P&L) and attribution data from Prime Broker portals.
o Coordinate month-end reporting with the Outsourced CFO and Fund Administrator.
o Track and report fund performance data on a daily, monthly, and annual basis. • Process Improvement:
o Enhance the monthly closing cycle to facilitate effective communication with Limited Partners (LPs).
o Develop structured processes to review Customer Relationship Management (CRM) systems and data analytics.
o Manage automated processes and oversee outsourced work teams, including freelancers across different time zones.
Digital Presence and Marketing: • Website and Content Management:
o Oversee the firm's digital presence, including the creation and maintenance of the website and secure login pages.
o Assist in content creation and publication for marketing purposes.
Investor Relations and Administration: • Stakeholder Communication:
o Handle investor relations and administrative functions, ensuring transparent and open communication.
Qualifications: • Bachelor's degree in Finance, Business Administration, or a related field. • Experience in managing outsourced service providers across various functions. • Familiarity with financial operations, fund administration, and compliance requirements. • Experience in startup or FinTech environments is preferred. • Proficiency with web applications such as Affinity, Docs, and MailChimp. • Basic understanding of Python is a plus but not mandatory. • Strong organizational and multitasking skills. • Excellent communication and interpersonal abilities. • Ability to work 40-50 hours per week, with flexibility as needed.
Compensation: • Base + Bonus Structure. • Potential for sidecar investment economics as additional compensation. • Consideration of a 15% salary increase after the first year.
Additional Information: • The role requires in-office presence 3-4 days a week. • The company is transitioning to a new office soon. • The initial commitment is for a one to two-year period, with potential for extension based on performance and company needs.