Navitas Life Sciences is a global clinical research partner dedicated to driving the future of healthcare. It has more than 35 years of expertise in clinical, regulatory, safety, and data management. We are seeking a full-time Office Coordinator to join our Clinical Research Operations (CRO) team in Gaithersburg, Maryland.
Responsibilities include but not limited to:
Hybrid work schedule: 3 days at the office, 2 days WFH
Provide administrative support to company executives, including travel arrangements and travel expense reconciliation.
Human resources responsibilities include scanning monthly medical insurance bills for approval
Maintains a professional image and ensures onsite customer service for visitors and vendors; acts as liaison between the company and building management
Manage office events, annual events, and catering.
Accounts payable responsibilities include reviewing invoices for accuracy, resolving discrepancies with vendors, scanning invoices and receiving approvals, and maintaining tracker of invoices to reconcile against the weekly payables report
Order office supplies for the entire staff, ensuring competitive pricing is used. Manages inventory of company collateral, business cards, letterhead, and other printed materials.
Supervise the maintenance of office equipment, including the photocopier
Distributes the company's mail. Opens mail for Executives and determines the level of priority.
Checks incoming faxes and voice messages; determines level of priority
Conducts orientation for new hires; activates and maintains distribution of office fobs for staff
Handles confidential and non-routine information
Performs other duties as assigned.
Basic Requirements:
Associate's degree or 3+ years of administrative experience.
Knowledge of Microsoft Office software applications (MSWord, Excel, Access, and PowerPoint).
Working knowledge of mail processes such as online postage portals, Federal Express, and UPS.
Ability to work independently and as part of a team