RL Siteworx is a Houston-based underground wet utility and dirt work contractor serving our customers for the last 40 years. RL Siteworx leverages systems, technology, a well-trained and highly experienced team, so that our customers can rest assured with full confidence that their projects will run on time, on budget, with less stress and total satisfaction. With over 100 employees, full project management capabilities, and a wide range of company owned equipment, RL Siteworx makes it flow!
POSITION DESCRIPTION
RL Siteworx is seeking a highly organized and detail-oriented Equipment Coordinator to support our equipment management operations. This role is essential in ensuring the efficiency and accuracy of our equipment tracking by use of Tenna (equipment management software), dispatching, and record-keeping processes. The ideal candidate will be responsible for creating rental assets in Tenna for tracking, dispatch tickets, site creation, asset documentation, file management, and parts tracking in Tenna.
PERSONALITY ASSESSMENT
As part of our hiring process, we ask candidates to set aside 5-10 uninterrupted minutes to complete a Predictive Index® Behavioral Assessment. This assessment does not measure intelligence, education, or experience. It simply measures work and communication needs. Any submissions or responses to this position will not be considered complete until this assessment has been completed.
Please click on this link to begin the assessment: https://assessment.predictiveindex.com/73DP/92b14226-6052-42e0-909c-0c71bb7e89a7?type=candidateba
LOCATION
The role will be based at our corporate office in Pasadena, Texas. No travel required.
TIMING
Immediate
PERSONAL CHARACTERISTICS
Patient and ready to support others
Desire to build close lasting relationships with stakeholders.
Capable of being happy working behind the scenes to support equipment department activities.
Objectives • Create and maintain rental asset records in Tenna. • Input parts, labor, and costs for work orders, track and update inspection records for equipment. • Ensure accurate and timely data entry in Tenna and Smartsheets. • Generate and update dispatch tickets to track equipment movement. • Set up and maintain project sites within the Tenna. • Maintain organized and up-to-date equipment records. • Ensure compliance with company policies and regulatory requirements. • Maintain accurate data entry for repairs and maintenance. • Assist in monitoring equipment usage and generating cost reports. • Maintain digital and physical record-keeping systems. • Assist with report generation for leadership. • Track and document parts orders, deliveries, and costs. • Assist with compliance with DOT, OSHA, and company safety documents. • Track and update inspection records for equipment. • Ensure all asset documentation is up to date. • Act as a central point of contact for equipment-related administrative tasks. • Maintain Smartsheets and Microsoft Office documentation.
COMPETENCIES
Ability to maintain accurate records and data entry with minimal errors.
Efficiently manage multiple tasks, files, and work orders.
Strong ability to work with vendors, internal teams, and Management.
Experience with equipment management software (e.g., Tenna).
Proficiency in Microsoft Office (Excel, Word, Outlook).
Ability to troubleshoot equipment tracking, work order, or compliance issues.
Ability to quickly adapt to new processes and support a growing department.
Strong ability to prioritize daily tasks and meet deadlines efficiently.
Works well behind the scenes to support equipment operations.
Understanding of construction equipment, dispatch systems, or fleet management.
EDUCATION REQUIREMENTS
High school diploma.
WORK EXPERIENCE REQUIREMENTS • 2+ years of administrative experience in equipment, fleet, or construction management (preferred). • Experience using equipment management software or dispatch systems (e.g., Tenna, similar programs).
COMPENSATION
Competitive base salary
Bonus program
Health, Vision, and Dental benefits
Paid Time Off
IRA program with Company match
If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers@rlsiteworx.com.