Office Specialist - Lincoln Regional Center at State of Nebraska in Lincoln, Nebraska

Job Description:

The work we do matters!




Hiring Agency:

Health & Human Services - Agency 25



Location:

Lincoln, NE



Hiring Rate:

$16.277



Job Posting:

JR2025-00014504 Office Specialist - Lincoln Regional Center (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
03-28-2025



Job Description:

Are you looking for an exciting opportunity to make a real impact while showcasing your organizational and communication skills? Lincoln Regional Center is currently seeking a motivated and detail-oriented Office Specialist to join our dynamic team. In this role, you will play a key part in supporting daily operations, managing important tasks, and ensuring the smooth running of our office. If you're ready to take on a rewarding challenge and grow within a supportive and collaborative environment, we'd love to have you apply and bring your expertise to our team!


Under limited supervision, this position is responsible for the day-to-day operations and supportive role for the Data Department.



Key Responsibilities:

• Perform general office duties such as answering phone calls, managing emails, and greeting visitors.


• Schedule and coordinate meetings, appointments, and conferences, ensuring proper preparation and organization. Take meeting minutes and create an agenda.


• Maintain and update files, records, and databases, ensuring accuracy and confidentiality.


• Assist with document preparation, including reports, presentations, and correspondence.


• Serve as a liaison between different departments, ensuring smooth communication and coordination.


• Assist with data entry, meeting support, and other specialized tasks as required by various teams.


• Ensure compliance with company policies and procedures, while maintaining confidentiality in all aspects of the role.

Requirements / Qualifications:




Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.



Preferred Qualifications: Data entry experience. Experience with Microsoft Word, Excel, and Outlook. Detail oriented and the ability to multi-task. At least one year of post high school coursework or office experience in administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, or research.



Other: This position requires proficiency in English, including the ability to read, write, speak, and comprehend the language effectively.



Schedule and Wage:



Monday - Friday, 8:00am - 5:00pm.


$16.277 per hour, plus $3.00 per hour facility differential.



Knowledge of: the practices, procedures, and equipment used in secretarial/clerical support operations; record keeping practices and database management; administrative reporting formats; customer service processes and principles; the program-administrative policies and guidelines; specialized processes and terminology associated with assigned work; grammar, punctuation, spelling, and composition for general business and specialized purposes; word and data processing software.



Ability to: communicate in person and by telephone, email, and correspondence to exchange information and ideas; interact effectively with persons of diverse backgrounds; summarize technical data and results of research and tracking activities into reports; prepare, proofread, and correct errors in information, documents, reports; understand and apply instructions and program-administrative policies and directives; implement decisions made and take actions selected by others to achieve work objectives, performance goals, and priorities; learn the organizational structure, mission, and activities of the employing agency; learn agency policies and procedures pertinent to the work assigned; maintain confidentiality; maintain accurate records and documentation.






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page. Apply Now