McInnis Inc. is a professional Outsource Human Resource and Staffing firm specializing in, Life Science, Healthcare, Hospitality, Finance and Municipal operations management, based in Milford, CT. Our mission is to provide superior talent, cutting-edge HR services, payroll solutions, comprehensive workforce management and back office administration for our diverse list of clients.
This position is onsite in Milford, CT.
3+ years of progressive experience in payroll, AP/AR, financial analysis, modeling, and business planning
DESCRIPTION
Join our dynamic, collaborative team and play a crucial role in supporting our finance and operations staff! We're looking for a detail-oriented Financial Operations Specialist who thrives in a fast-paced, multi-entity environment. This role will work closely with our Finance Managers, Payroll Manager, and Operations team to ensure smooth financial operations and provide essential administrative support. If you enjoy working with numbers, problem-solving, and contributing to a team's success, this is the opportunity for you. Experience in pharmaceutical, restaurant, or municipal industries is a plus! As a Financial Operations Specialist, you will also serve as a friendly and professional front-facing representative, ensuring a welcoming experience for clients, vendors, and employees while managing operational responsibilities as needed.
Why Join Us?
Work alongside experienced finance and operations professionals and gain hands-on experience in financial and business administration.
Play a key role in maintaining the financial health of multiple entities as a Finance & Operations Support.
Be part of a collaborative and supportive work environment where your contributions as a Finance & Operations Support will directly impact business success.
Key Responsibilities
Assist Finance Managers, Payroll Manager, and Operations team in maintaining accurate financial records across multiple entities.
Support financial operations by processing accounts payable (AP) and accounts receivable (AR).
Reconcile bank statements and prepare financial reports under the guidance of Finance Managers.
Collaborate with external CPA for tax preparation and compliance.
Assist in developing financial forecasts and reports for leadership and clients.
Support payroll processing for internal and external employees, including independent contractors.
Manage administrative tasks related to rental property leases, insurance, and property taxes.
Ensure compliance with state tax and payroll regulations, including multi-state filings.
Maintain and audit HRIS system, PTO tracking, and compensation structures.
Assist in operational finance tasks, including vendor coordination, budget tracking, and contract administration.
Continuously evaluate and improve financial and operational processes for greater efficiency as Financial Operations Specialist .
Manage schedules, calendars, and meetings while acting as a key point of contact between leadership, candidates, employees, and clients.
Prepare reports, contracts, and correspondence, including drafting employment contracts and proofreading materials.
Organize meetings, prepare agendas, take minutes, and track action items. Handle sensitive information with discretion and ensure compliance with company policies.
Oversee office operations, including supply management, equipment maintenance, and vendor coordination.
Organize company events, team-building activities, and executive meetings.
What We're Looking For
Strong ability to collaborate and provide support to Finance Managers, Payroll Manager, and Operations team.
Analytical mindset with a detail-oriented approach to financial and operational administration.
Excellent communication skills with the ability to assist in financial and operational reporting.
Strong organizational skills with critical attention to detail.
High energy, positive attitude, and a team-oriented mindset.
Prior experience in the pharmaceutical, restaurant, or municipal industries is a plus.
Required Skills & Experience
3+ years of experience in financial administration, payroll support, AP/AR, or related roles.
Proficiency in QuickBooks, UKG, and ADP Run/Workforce Now (WFN) (preferred).
Advanced Excel with experience in financial and operational reporting.
Familiarity with payroll laws, financial compliance regulations, and business operations.
Experience supporting financial and operational processes for multiple EINs.
Bachelor's degree (or equivalent experience) in finance, accounting, or a related field preferred.
Experience with HRIS systems and financial office operations.
Demonstrated ability to handle confidential financial information with discretion.
Proven success in a Financial Operations Specialist role supporting finance and operations staff.
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BENEFITS
Comprehensive Health, Dental, & Vision
Paid Time Off
Sick time
Holidays
Life Insurance
401k Contributions
Charity Matching
?Pre-employment Background Check, Drug screen, and references are required.