About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes.
ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories.
We firmly believe that our success stems from the commitment, dedication, and passion of the
people in our team. Accordingly, we invite you to join our team.
Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills.
Key Responsibilities:
Reception & Hosting:
Greet and manage guest schedules, ensuring a welcoming and professional experience.
Answer the phone and handle inbound calls with professionalism.
Travel/Meeting Arrangements:
Book and coordinate travel, including flights, hotels, car rentals, and transportation.
Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities.
Office Supplies & Maintenance:
Manage office supplies, restocking materials as needed.
Oversee general office maintenance and ensure all spaces are clean and functional.
Manage CEO Calendar & Reminders:
Schedule meetings and events for the CEO, ensuring proper time management.
Send timely reminders to the CEO for upcoming meetings, appointments, and events.
Phone & Email Communications:
Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual.
Administrative Tasks:
Organize travel and meeting schedules for the CEO, employees, and guests.
Assist in handling general administrative tasks such as filing, email management, and document organization.
Manage Expenses & Receipts:
Track and organize expenses, ensuring all receipts are documented and ready for accounting.
Building Maintenance Coordination:
Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner.
Amazon Orders:
Manage and place orders for office supplies through vendors such as Amazon.
Employee Events:
Organize internal events, team-building activities, and other employee-focused events.
Document Organization:
Assist with the organization and management of company documents for easy access and retrieval.
Required Skills & Qualifications:
Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs.
Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed.
Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests.
Experience: Previous experience in an administrative or office support role preferred.
Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems.
Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests.
Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently.
Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal.
Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations.
Experience & Education Requirements:
Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus.
Experience: At least 1-2 years of administrative or office support experience.
Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus.
Why Join Us?
Be a key player in an impactful, company-wide initiative.
Work in a collaborative and supportive environment with growth opportunities.
Leverage your skills in a role that bridges technical and business functions.