Receptionist/ Office Administrative Assistant • Shift: 8 AM to 5 PM Monday through Friday or as needed. • Answering phones and routing calls to the correct person or taking messages. • Pleasant and cheerful demeanor. • Excellent communication skills • Help prepare for client and employee meetings. • Pack and send UPS packages as needed. • Ordering business cards. • Assist with event planning and coordination • Maintain visitor logs. Create work order tickets for the Princeton office as needed. • Program and distribute security access cards. • Oversee office maintenance and ensure a clean and organized workspace. • Greeting visitors and deciding if they should be able to meet with executives. • Reading and analyzing incoming memos, submissions, and distributing them as needed. • Making travel arrangements for employees as needed. • Performing office duties that include ordering supplies and managing a records database. • Opening, sorting, and distributing incoming faxes, emails, and other correspondence. • Provide general and Office administrative support. • Assist in maintaining office kitchen. • Maintain confidentiality of sensitive information.
Requirements: • Proven experience as an executive assistant or other relevant administrative support experience. • In-depth understanding of entire MS Office suite. • High school diploma. • Ability to organize a daily workload by priorities. • Must be able to meet deadlines in a fast-paced quickly changing environment. • A proactive approach to problem-solving with strong decision-making skills. • Professional level verbal and written communications skills.
To be present at the front desk for the entirety of their shift