Office Professional II at University of Central Missouri in warrensburg, Missouri
Posted in Other about 9 hours ago.
Job Description:
The University of Central Missouri is an equal employment opportunity employer
Salary $17.50 Hourly
Location UCMO - Warrensburg, MO
Job Number 997171
Division Facilities - Main Office
CategoryOffice and Administrative Support
Description
The Office Professional for the Facilities Planning and Operations Department will provide administrative support for the Budget Office and the Associate Vice President. The position will greet and assist customers & visitors, respond to routine inquiries, and direct them appropriately. They will provide information and direction regarding service requests, handle electronic communications, retrieve and respond to voice mails & department emails, sort incoming mail, schedule routine and requested appointments, order and maintain office supplies, and send interdepartmental correspondence to other campus departments.
Support all divisions within the department with requests, clerical tasks, job orders, requisitions, updating system databases, generating reports, processing fiscal transactions and performing data entry. Perform clerical duties, including: filing, making copies, purging records, and special projects as requested.
Serve as the administrative assistant to the Associate Vice President for Capital Planning and Facilities Mgmt. to include calendar & appointment management, clerical tasks, and meeting preparations.
Examples of Duties
Administrative Support: - 45%
- Greet and assist customers & visitors, respond to routine inquiries; refer complex inquiries to the appropriate person. Provide information regarding Facilities, Planning and Operations.
- Electronically transmit information as requested.
- Retrieve and respond to voice mail & email messages.
- Disseminate department information to stakeholders.
- Support Associate Vice President with clerical tasks & appointment management.
- Prepare conference & meeting rooms for presentations and guest access
Support to Divisions: - 35%
- Maintain electronic filing, data entry, and clerical assistance
- Coordinate with our Service Center and other divisions as necessary, including work order systems, project tracking, logistics, fleet management, and vendor contact.
- Receive maintenance/grounds requests, prioritize requests, and refer requests as needed.
- Perform data entry of requests, materials purchased, etc., into the databases.
- Schedule/maintain logs
Perform miscellaneous clerical tasks: - 20%
- Filing documents - both paper and electronic
- Making copies, preparing reports,
- Purge and archive files and data.
- Update forms to comply with process changes.
- Special projects as requested
Typical Qualifications
Education:
- High school diploma or equivalent
Experience:
- Two years of data entry, clerical, and/or administrative assistant experience required.
- Experience may be substituted for education based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.
Working Hours and Days:
Monday - Friday 7:00 am -4:30 pm
Special Instructions:
Full-time benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.
Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.
Completed UCM online application for employment required. Incomplete applications will not be considered.
A review will begin immediately and continue until filled unless indicated otherwise.
NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.
The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities.
Benefits
Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.
Highlights from UCM's total rewards package for full-time employees include:
- 28.75% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
- Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
- Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
- Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
- Available Health and Dependent Flexible Spending Accounts;
- University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
- Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
- The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
- The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
- An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
- UCM offers an Employee Discount Program through Working Advantage.
Equal employment opportunity, including veterans and individuals with disabilities.
PI265755128
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