Secretary V - 003209 at University of South Alabama in Mobile, Alabama

Job Description:

Posting Details

Position Information

Position Number	003209
Position Title	Secretary V - 003209
Division	Academic Affairs
Department	420300 - Biological Sciences
Minimum Qualifications	High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications	Experience in book-keeping and proficiency with computers and computer software such as Microsoft Office and Google Docs preferred.
Job Description Summary	The University of South Alabama’s Biology department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Oversees the daily operations of the Biology office and interacts professionally and effectively with faculty, staff, and students. Hires and supervises student workers for the department to include assigning duties and checking work. Answers and responds to or directs phone calls, emails, and walk-in visitor requests and takes messages for faculty/grad students. Updates and maintains class schedules and room use requests. Coordinates with the Earth Sciences secretary to manage building safety, maintenance, and vehicle use. Prepares correspondence, course materials, reports, brochures, and other documents using a PC. Maintains departmental files and databases. Takes minutes at meetings for department/faculty and prepares for final distribution. Maintains departmental budget and reconciles monthly statements. Opens and distributes mail and accepts/coordinates deliveries for the department. Makes travel arrangements and prepares travel reimbursement forms. Advises students regarding enrollment policies and procedures. Orders equipment and supplies for office, teaching, and research. Prepares requisitions and purchases orders. Utilizes the Banner Finance and Student Records Systems to access departmental and student information. Complies with attendance and timekeeping policies and monitors for clerical staff. Ensures office coverage during normal business hours. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	03/18/2025
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.



Equal employment opportunity, including veterans and individuals with disabilities.

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