Freelance Project Coordinator at Schawk USA Inc. in San Francisco, California

Job Description:

SGK is a global packaging and brand experience company. From idea to implementation, we deliver packaging solutions and brand experiences that give brands the freedom to speak louder, scale faster and grow stronger. We simplify marketing and amplify brands to deliver value. SGK is a Matthews International company.

POSITION SUMMARY

This freelance Project Coordinator will help support our Project Management team. They are responsible for supporting individual projects and assisting with reporting and timelines. This role will coordinate master data for the project team and work closely with Client Services, Project Management, and Client teams to ensure successful projects. We ideally are looking for a candidate with administrative or project management experience on creative projects.

We expect to need this role from April - August 2025 potentially 40 hours per week. This is a remote role but this role will work PST hours with occasional travel to our San Francisco office.

JOB RESPONSIBILITIES

• Leads and oversees projects; works to eliminate blockers and acts as the point of contact and communicates project status.
• Coordinates project management activities, resources, equipment and information.
• Develop processes and workflow to standardize multiple processes
• Establishes project timeline, monitors project process and handles any issues that arise to ensure that clients' needs are met.
• Communicates with clients to answer questions and to define project requirements, scope and objectives.
• Assigns tasks to internal teams and assists with schedule management.
• Gathers and compile information and runs reports as needed; creates and maintains project documentation, plans and reports.
• Helps to prepare budgets and maintain inventory of equipment, materials, and parts needed to complete projects.
• Obtains and maintains information, such as schedules and project progress in various databases like SharePoint and intranet site.
• Additional duties as assigned.

QUALIFICATIONS / REQUIREMENTS

• Associate's Degree or equivalent from two-year college or technical school in Business Management, Marketing, Supply Chain Management or related field
• 4+ years of previous project coordinator experience; or equivalent combination of education and experience
• Occasional travel either locally, nationally, and/or internationally may be required.
• High degree of proficiency in MS Office Suite, Outlook & Internet applications.
• Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.
• Strong verbal and written communication skills (including analysis, interpretation, & reasoning).
• Solid understanding and application of mathematical concepts.
• Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.
• Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
• Ability to work with and influence peers and management.
• Self-motivated with critical attention to detail, deadlines and reporting.
• Ability to work overtime as necessary.

PHYSICAL ASPECTS / WORK ENVIRONMENT

• Regularly required to stand; walk; sit; and talk, hear and see.
• Occasionally lift and/or move up to 10 pounds.
• The noise level in the work environment is usually low/moderate.

* Reasonable accommodations may be made to enable individuals to perform the essential functions.

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At Matthews International, what makes us different is what makes us great. We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need.

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland

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