SECRETARY/DATA PROCESSOR at Kent City Schools in Kent, Ohio

Job Description:

Title: SECRETARY/DATA PROCESSOR
Reports to: High School Principal 
Job Objectives: Provides secretarial and administrative support services necessary for the effective management of assigned school programs.

Minimum Qualifications:

• High school diploma and a satisfactory pre-employment skill test score. 
• Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).
• Documentation of a clear criminal record. 
• Congenial telephone etiquette and experience operating a multi-line system.
• Multitasking ability, customer-service focus, and attention to detail. 
• Previous clerical experience and proficient in office protocol and the use of information technology systems.
• Experience with Microsoft Office and Google Workspace preferred.
• Ability to type 45 words per minute (touch method) at the time of filing application.
• Proficient in data entry, spelling. proofreading. and the correct use of grammar.
• Bookkeeping skills and the ability to compute mathematical data accurately.
• Meets all prerequisite qualifications to be bonded.
• Proficient in the use of computer software and maintenance of office records.
• Proficient in Microsoft Office Suite and has database experience. 

Responsibilities and Essential Functions:

The following duties are representative of performance expectations. A reasonable  accommodation may be made to enable a qualified individual with a disability to perform essential functions. 

• Performs secretarial and administrative support duties (e.g.. athletic eligibility, reports. etc.). Takes the initiative to perform routine tasks independently.
• Organizes and maintains a functional filing system that ensures the safe retention and efficient retrieval of office records.
• Upholds board policies and follows administrative procedures.
• Promotes a favorable image of the school district.
• Respects personal privacy. Maintains the confidentiality of privileged information.
• Answers the telephone. Directs calls based on the nature of the inquiry. Takes/delivers messages. Manages calls efficiently to keep telephone lines open.
• Acknowledges and greets visitors. Determines the reason for their visit. Answers questions. Verifies appointments. Directs visitors to the appropriate person or office.
• Prepares message boards, displays, and bulletin boards as directed.
• Keeps current with program. policy, and procedure changes. Helps keep students, parents, and staff informed about relevant issues. Refers inquiries requiring policy interpretation to administrative staff.
• Uses a computer to prepare and process information (e.g.. input, compile. tabulate. post. store, retrieve, scan, modify, print, etc.).
• Verifies the accuracy of database information as directed.
• Composes and types routine correspondence, newsletters, memos. notes, forms, etc.
• Collects, compiles, edits, and types statistical data and reports as directed.
• Uses photocopying and duplicating equipment to reproduce documents.
• Processes mail and faxes (i.e.. incoming. outgoing. and interoffice).
• Types, duplicates, assembles, and processes routine and special mailings.
• Helps gather information and types grant foundation proposals as directed.
• Assists with committee assignments and or special projects as directed.
• Monitors and reorders office supplies to maintain reliable service levels.
• Maintains forms related to administrative procedures and program functions.
• Keeps files and supplies properly stored to maintain an orderly office.
• Periodically discards archived records as directed. Follows the records retention and disposal schedule adopted by the board.
• Takes precautions to ensure staff/student safety. Watches for student behavior that may indicate a problem (e.g.. profanity, teasing, bullying, distress, etc.). Reports concerns to an administrator.
• Reports evidence of suspected child abuse as required by law.
• Keeps current with advances in office technology. Updates office procedures.
• Places calls for maintenance and repair services as directed.
• Cross-trains with other support staff as directed. Offers and provides assistance when needed.
• Participates in staff meetings and professional growth opportunities as directed.
• Supports community partnerships that enhance district programs and services.
• Accepts personal responsibility for decisions and conduct
• Wears appropriate work attire and maintains a neat appearance.
• Strives to develop rapport and serve as a positive role model for others.
• Performs other specific job-related duties as directed. 

Abilities Required:

The following characteristics and physical skills are important for the successful performance of assigned duties. 

• Demonstrates professionalism and contributes to a positive work environment.
• Performs prescribed activities efficiently with limited supervision.
• Reacts productively to interruptions and changing conditions.
• Effectively uses verbal, nonverbal, writing, and listening skills.
• Completes paperwork accurately. Verifies and correctly enters data.
• Maintains an acceptable attendance record and is punctual. 

Working Conditions:

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Duties may require lifting. carrying. and moving work-related supplies/equipment.
• Duties may require operating and or riding in a vehicle.
• Duties may require traveling to meetings and work assignments.
• Duties may require performing repetitive tasks quickly.
• Duties may require prolonged use of a computer keyboard and monitor.
• Duties may require standing. reaching. bending. crouching. and or kneeling.
• Duties may require working extended hours.
• Duties may require working under time constraints to meet deadlines.
• Potential for exposure to adverse weather conditions and temperature extremes.
• Potential for exposure to blood-borne pathogens and communicable diseases.
• Potential for interaction with disruptive and/or unruly individuals. 

Performance Evaluation:

Job performance is evaluated according to the policy provisions adopted by the Kent City School District Board of Education. 

The Kent City School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion. gender. national origin. age. or disability. Employees shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the district. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events. 

recblid yb6wow8zu8qz528gdoifi6dluzmul7

Apply Now