Safety/Risk Administrator at Nextech in Melbourne, Florida

Job Description:

Overview


Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America's largest HVAC/R service provider.


As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!
Role
As a Safety/Risk Administrator, you play a key role in optimizing and maintaining the organization's safety and risk management processes. Your responsibilities include configuring, customizing, and managing the safety/risk software solutions to improve collaboration, streamline workflows, and ensure seamless information flow across departments. This position also involves enforcing safety policies, distributing safety-related information, and analyzing safety/risk statistics.The ideal candidate must have strong technical and computer skills, including proficiency in Microsoft Office Suite, spreadsheet design, and a deep understanding of Smartsheet capabilities. In addition, experience with HSE (Health, Safety, and Environmental) practices is essential. The Safety/Risk Administrator must be able to work effectively with cross-functional teams to drive safety initiatives and continuous improvement.
Company Benefits

• 
  Paid Training & Ongoing Development - Invest in your career with fully paid initial and continuous training.
• 
  Top-Tier Health Insurance - Choose from excellent options, including a FREE employee-only plan.
• 
  Dental & Vision Coverage - Prioritize your overall health with added benefits.
• 
  Supplemental Insurance Options - Access Accident, Critical Illness, Disability, and Supplemental Life coverage.
• 
  FREE Life Insurance - Coverage equal to your annualized pay at no cost to you.
• 
  401(k) Retirement Plan - Secure your future with a 50% match on the first 6% of your contributions.
• 
  Generous Time Off - Recharge with 7 paid holidays, and Paid Time Off (PTO).

Min CompensationUSD $45,000.00/Hr. Max CompensationUSD $55,000.00/Hr. Responsibilities

• Configures and customizes Smartsheet/HSE workspaces, sheets, and templates to meet organizational needs
• Designs and implements automated workflows, integrations, and data validations within Smartsheet and other HSE-related software
• Provides training and support to end-users on Smartsheet and other HSE-related software functionalities
• Acts as the go-to person for Smartsheet/HSE-related queries and troubleshoots issues as they arise
• Collaborates with stakeholders to identify opportunities for improving business processes through Smartsheet or other HSE-related software
• Integrates Smartsheet and other HSE-related software with external tools and platforms to create a seamless work environment
• Ensures data security and compliance with organizational policies by implementing appropriate access controls and permissions within Smartsheet and other HSE-related software
• Maintains detailed documentation of Smartsheet/HSE configurations, workflows, and processes
• Creates user guides and documentation to facilitate the onboarding of new users
• Stays informed about Smartsheet/HSE updates, features, and best practices
• Proactively identifies opportunities for process improvement and optimization within Smartsheet and other HSE software environments
• Helps enforce company safety policies to establish a culture of health and safety
• Evaluates practices, procedures, and facilities to assess risk and adherence to the law
• Helps safety and risk teams identify opportunities to minimize workplace injuries, accidents, and health problems
• Maintains internal safety standards and policies developed by the safety/risk department
• Reviews daily accident and incident reports submitted by employees via the company's Health and Safety Portal
• Provides safety plans and recommendations on unsafe conditions within the region
• Monitors MVR licenses for loss of license, DUI, and state-mandated compliance through software, recommending actions as necessary within regional offices
• Maintains OSHA logs and assists with OSHA inquiries and investigations
• Completes assigned tasks in a safe, accurate, thorough, and alert manner
• Upholds Company policies and procedures
• Works in a professional manner with managers, supervisors, coworkers, customers, and the public
• Other related job duties as assigned

Qualifications

• Expertise in Smartsheet and HSE software, integrations, and process optimization
• Excellent written and verbal communication for user guides, reports, and training
• Excellent organizational skills and ability to manage multiple tasks
• Proficient in configuring, customizing, and automating workflows in Smartsheet and HSE software
• Proficient in Microsoft Office Suite and similar software
• Understanding of OSHA regulations, safety compliance, and risk management
• Strong decision-making, analytical, and problem-solving abilities
• Strong attention to detail, ensuring data accuracy and compliance
• Familiarity with project management principles and methodologies
• Knowledge of data security, access controls, and compliance standards
• Strong troubleshooting, problem-solving, and support skills for software solutions
• Analytical skills to interpret safety/risk data and identify areas for improvement
• Smartsheet and HSE software certifications or proven project experience
• Experience with Smartsheet API and integrations
• Ability to quickly adapt to new software tools and evolving safety/risk management systems
• Ability to collaborate across teams to implement safety initiatives and improve processes

Education and Experience

• High School diploma required, with at least 5 years of relevant experience; Associate's or Bachelor's degree preferred
• Proven experience as a Smartsheet Administrator or in a similar role
• Extensive knowledge of Smartsheet functionalities, formulas, and integrations
• Strong understanding of HSE software functionalities, formulas, and integrations
• Exceptional communication and interpersonal skills
• Ability to work both independently and collaboratively in a fast-paced environment
• At least two (2) years of related Smartsheet experience preferred
• Previous experience in HVAC Industry or other service business preferred

Physical Requirements

• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to 8 hours
• Continuously requires vision, hearing, twisting, and talking
• Able to alternate between sitting and standing, as needed throughout the day
• Occasionally able to lift up to 25+ lbs. at a time
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Ability to travel as needed

Other requirements:

• May be required to use personal smartphone with a camera capable of reading a QR code for 2 factor authentication

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