Office Manager and HR Generalist at Honor Services in Baton Rouge, Louisiana

Job Description:

Position Title: Office Manager and HR Generalist

Location: Baton Rouge, LA

Salary Interval: Salary

Pay Range: N/A

Date Posted: 03/18/2025

Applications are submitted electronically and reviewed by the Human Resources Department.

The Office Manager and HR Generalist oversees our organization's daily office operations and provides general HR Administrative support. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Oversee daily office operations and maintain a professional work environment

• Answering Phones and directing calls
• Greeting Visitors and directing foot traffic flow
• Reviewing and distributing mail daily

Manage office supplies, equipment, and vendor relationships

• Weekly Inventory Management
• Coordinate with office vendors on service and cost
• Coordinate with Building Manager if repairs or services are needed
• Maintain an accurate Office Layout and Office Set Up for Personnel

Employee Customer Service

• Manage and send Team Emails and Text with Company Updates
• Weekly Birthday and Anniversary Emails
• Assist Leadership Team with coordinating services for Company Events
• Point of Contact for all employees – directing calls to the appropriate team

Payroll Audit Support

• Weekly 401K Contribution Audits/Uploads
• Weekly HSA Contribution Audits/Uploads
• Monthly Benefit Deduction Audits

Amex Program Management

• User Management
• Weekly Approval Reports
• Balance Monitoring

Invoicing

• Weekly Credit Card Expense Coding for Office Management and HR Departments
• Weekly Vendor Invoice Review and Approval
• Monthly Benefit Invoices

Skills and Competencies:

• Strong organizational and time management skills
• Excellent communication skills, both written and verbal
• Ability to maintain confidentiality and handle sensitive information
• Customer Service Orientation
• Adaptability and flexibility in a changing environment
• Excellent analytical and problem-solving skills.
• Strong attention to detail and high degree of accuracy.
• Proficiency in Microsoft Office suite, especially Excel.

Benefits:

• Voluntary Benefits such as Health, Dental, Vision, Life (Whole & Term), Short & Long Term Disability, Accident, and Hospital Insurance
• 401K
• PTO

Physical Demands

• Mobility: Primarily office-based.
• Sitting and Standing: The role typically involves prolonged periods of sitting at a desk, working on a computer, and attending meetings.
• Manual Dexterity: Requires the ability to operate standard office equipment such as computers, phones, and printers.

Work Environment

• Office Setting: Most of the work is performed in a standard office environment, which is usually climate-controlled and well-lit.
• Meetings and Presentations: Regular participation in meetings and presentations, both in-person and virtually, necessitating strong communication and public speaking skills.
• Confidentiality: Managing sensitive information requires maintaining a high level of discretion and confidentiality.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Equal employment opportunity, including veterans and individuals with disabilities.

PI265894355

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