Administrative Assistant - Finance Dept. at Ultimate Staffing Services in Saint Louis Park, Minnesota

Job Description:

Job Title: Administrative Assistant for the Finance Dept




Job Overview: Our Financial client in St. Louis Park is seeking a detail-oriented Administrative Assistant to join our team for approximately three months during our busy season, with potential for extension based on performance and business needs. This role is 100% onsite and offers the opportunity to support financial advisors by handling client service inquiries, processing paperwork, and ensuring smooth administrative operations.



Key Responsibilities:

• Receive and manage incoming client phone calls (average 10/day)


• Address client service questions and escalate as needed


• Handle service-related requests including withdrawals, annuity funds, tax statements, and various claims


• Assist clients in completing necessary documents and process accordingly


• Track service requests from initiation to completion


• Scan and upload completed documents into Salesforce


• Maintain and update client information in the database


• Support financial advisors with meeting preparation

Qualifications:

• Proficiency in Microsoft Office 365


• Previous experience processing detailed paperwork


• Salesforce experience preferred


• Strong computer skills


• Excellent verbal and written communication skills

Position Details:

• Pay: $20-21/hour (flexible based on experience)


• Schedule: Monday-Friday, 8 AM to 5 PM


• Location: 100% onsite


• Duration: Approx. 3 months with potential for extension

Contractor Benefits:

• Package includes Limited Medical Plans with Minimum Essential Coverage (MEC), Limited Pharmacy Plan, Enhanced Hospital Indemnity Protection


• Dental and Vision Plans


• Accident and Critical Illness Indemnity


• Life Insurance and Short-Term Disability


• Earned Safe & Sick Time


• 401(k) eligibility


• Holiday pay accrual


• Annual Bonus eligibility

If you are a proactive and organized professional with a passion for delivering exceptional client service, we encourage you to apply today!


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now