Sr. Administrative Assistant, Rockville at Ultimate Staffing Services in Rockville, Maryland

Job Description:

Job Title: Sr. Administrative Assistant, Rockville


Job Description:


We are looking for a highly organized and proactive Sr. Administrative Assistant to provide critical support to our teams and executives. The ideal candidate will be detail-oriented, thrive in a fast-paced environment, and be dedicated to ensuring smooth and efficient daily operations.


Key Responsibilities:


* Admin Support: Provide comprehensive administrative assistance to executives and teams, ensuring seamless daily operations.


* Calendar Management: Oversee and maintain both executive and team calendars using Google Calendar, efficiently scheduling meetings, appointments, and events.


* Travel Coordination: Manage personal and professional travel arrangements for staff, including flights, accommodations, and transportation.


* Vendor/Visitor Coordination: Act as the primary contact for vendor and visitor meetings, handling logistics such as reserving conference rooms and organizing meals when necessary.


* Internal & External Communications: Serve as the key point of contact for both internal and external communications, ensuring clear, consistent, and timely information flow.


* Office & Kitchen Supplies Management: Supervise office and kitchen supply inventories, ensuring stock levels are maintained and orders are placed when required.


* Attention to Detail: Demonstrate a strong attention to detail across all aspects of work, ensuring accuracy in scheduling, communication, and support.


* Consistency: Maintain high standards of performance, ensuring tasks are consistently completed with efficiency and attention to detail.


Key Qualifications:


* Proven experience in an administrative support role, preferably within a dynamic, fast-paced environment.


* Proficiency in using MacBook and Google Calendar, as these tools will be used daily.


* Strong organizational and time management skills, with the ability to prioritize tasks effectively.


* Excellent communication skills, both written and verbal.


* Ability to manage multiple tasks and projects simultaneously.


* Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.


* Positive, professional attitude with a team-oriented mindset.


Attributes We Value:


* Proactive, self-motivated, and able to work independently.


* Reliable, responsible, and able to maintain confidentiality.


* Ability to manage unexpected situations with adaptability and composure.


* Strong problem-solving abilities and a "can-do" attitude.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.