The Project Manager (PM) is responsible for coordinating and managing all necessary resources throughout the entire project, from start-up through closeout. The PM shall ensure that the Owner's/ Company's expectations and budgetary guidelines are met or exceeded. The PM manages the project from beginning to end including: budget, costs, schedule, risk management, insurances, general work performance and quality, and overall progress against the plan.
Responsibilities
Lead and Communicate with Field Supervision, Subcontractors and Vendors to assist them in working to the Project Schedule.
Partners with Superintendent to achieve project goals.
Represent the company with Owner(s), Architects, Consultants, Government Authorities, Vendors and Subcontractors.
Administer all financial aspects of the project including Owner's contract, subcontracts, and purchase orders.
Build effective working relationships with clients and project team members.
Manage multiple projects depending on size, complexity, and type.
Perform duties of the Assistant Project Manager should project size, budget, or staffing limitations exist.
Evaluate team performance and identify training needs. Mentor and coach team members.
Follows the Company Standard Operating Procedures. Leads by example.
Initiate, manage and update the Team Agreement as needed. Fosters a team approach.
Participates in job site coverage, as needed.
Project Start-Up
Manage process to obtain all necessary permits.
Review drawings and specifications to become completely familiar with the project.
Review prime contract with Project Executive and Superintendent. Ensure any specific contractual conditions are included in Subcontract documents.
Prepare Original Budget Summary and review with Superintendent prior to submitting to Accounting.
Develop contract schedule with Superintendent. Identify and track any special requirements (such as owner furnished items, DPH sign offs, 3rd party accreditations, etc).
Develop RFI, COR, and submittal requirements, process and review with Superintendent and APM.
Review RFI, COR, and submittal procedures with Owner/ Architect/ Superintendent/ APM.
Review field mobilization and site access plan with Superintendent (ICRA, ILSM, Campus rules, etc); Obtain approvals from Owner, Town and/or City.
Identify all utility requirements and assign responsible party and track/assist progress.
Prepare Subcontractor start-up package and chair Subcontractor kick-off meeting. Include Owner/Architect as appropriate.
Procure critical subcontractors immediately and complete buyouts to meet project schedule requirements, not to exceed 60 days.
Include Superintendent input when creating Subcontractor Exhibit B Scope Sheets.
Ongoing Projects
Attend weekly project and subcontractor meetings, manage preparation and distribution of meeting minutes well in advance of next meeting and maintain close client, architect and engineering relations; chair as appropriate.
Manage maintenance of project logs (RFIs, Submittals, CORs) and review with Superintendent/Owner/Architect/APM on a weekly basis.
Conduct weekly project team meetings. Review job status, logs, cost forecast, schedule, etc.
Monitor executed subcontracts and insurance certificates. Verify subcontracts and insurance are in place prior to a Subcontractor working in the field. Track subcontractor bonds as required.
Price out PCOs in a timely manner and submit monthly owner change orders as required.
Update & distribute project master schedule with input from Superintendent on no less than a monthly basis.
Manage on monthly basis cost report, projected cost forecast, and make budget adjustments in preparation for job cost review. Ensure that all potential exposures are forecasted and reviewed monthly.
Walk jobsite on no less than a weekly basis. Review quality of work with Superintendent.
Assist Superintendent in resolution of all critical issues, RFIs, etc. that could affect quality, cost, or schedule. Provide documentation as necessary.
Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations.
Project Closeout
Complete and implement project closeout checklist.
Manage issuance and completion of punch list to Subcontractors and identify date that punch list work needs to be complete and verified in writing of completion by Subcontractor.
Prepare final Owner billings in a timely manner and submit final billings, including retention within 30 days of obtaining C of O.
Identify project completion date with Owner and obtain Certificate of Substantial Completion if appropriate.
Issue final subcontract change orders and update final cost report within 60 days of obtaining C of O.
Manage close out documentation assembly for submission to Owner.
Relationship Management
Develop and maintain close communication with Owner and Architect and understand their expectations. Foster collaborative and team-oriented approach.
Maintain close subcontractor relations with communication, fairness, issuing timely changeorders and timely payment.
Maintain good relations with Government agencies.
Lead by example.
Mentor Assistant Project Managers and Project Administrators assigned to the team.
Maintain open communication with senior management and project team. Communicate with Project Executive of project process and issues.
Build a positive relationship with owners and architects for potential future work. Repeat clients show confidence in the company and project manager.
Financial Management
Approve Subcontractor and material invoices in accordance with published schedule from Accounting. Ensure timely completion to keep requisition process on schedule.
Manage all requisitions and payments including lien releases and project payroll. Maintain best possible cash flow throughout the project and address/communicate issues proactively.
Review all requisitions prior to distribution to owner/architect for accuracy and completeness.
Physical Requirements
Must be able to walk the job site including the ability to climb ladders and traverse uneven surfaces.
Must be able to sit or stand for long periods of time for meeting attendance and computer work.
Must be able to provide own transportation to job sites.
Necessary Attributes
Core Values - Possess honesty, integrity and family values
Strong work ethic - Must be able to set and achieve goals