We are seeking a highly organized and proactive Administrative Specialist to join our team. This role will be responsible for providing comprehensive administrative support and assisting with project coordination to ensure the smooth and efficient operation of the organization. The ideal candidate is detail-oriented, adaptable, and excels in a fast-paced environment.
We offer a competitive salary and benefits package, opportunities for professional growth and development, a collaborative and inclusive work environment, and the chance to contribute to meaningful projects that make an impact.
What You'll Do:
Administrative Support
Manage calendars, schedule meetings, and coordinate appointments for team members.
Prepare, edit, and distribute correspondence, reports, and presentations.
Organize and maintain digital and physical files to ensure easy access and compliance with organizational policies.
Handle incoming and outgoing communications, including email, phone calls, and mail, with a professional and customer-focused approach.
Process expense reports, purchase orders, and other administrative transactions.
Project Support
Assist in planning, tracking, and reporting on project progress, milestones, and deliverables.
Coordinate with internal teams and external stakeholders to ensure project timelines are met.
Schedule and prepare materials for project meetings, including agendas, minutes, and action items.
Track budgets, resource allocation, and other project metrics as needed.
Conduct research and gather data to support project initiatives and decision-making.
Qualifications
Position is on-site in Tempe, AZ so must be able commute daily
Education: Associate or Bachelor's degree in Business Administration, Project Management, or a related field preferred.
Experience: Minimum of 2-3 years of experience in an administrative or project support role.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Wrike, Trello, or Asana).
Communication: Excellent written and verbal communication skills.
Organization: Exceptional time management and organizational abilities with a keen attention to detail.
Interpersonal Skills: Strong ability to collaborate with diverse teams and build positive working relationships.
Problem-Solving: Ability to anticipate needs, troubleshoot challenges, and propose effective solutions.
Bilingual (Spanish) preferred.
About Us
As turnkey fiber build experts, ByVerTek, LLC supports large MSOs and telcos, overbuilders, municipal power companies and other clients who build, upgrade and maintain the physical infrastructure that delivers high-speed internet, video, voice and wireless services. The company manages and performs projects related to the aerial and underground construction and engineering functions that carry these services, from residential and commercial builds to state-wide fiber network expansions. For more information, please visit ByVerTek.com.
Job Type: Full-time
We offer our employees:
Paid Time Off and Paid Sick Time
Eleven (11) Company-observed Holidays per year
Medical insurance
Dental insurance
Vision insurance
Company-paid Short-term disability coverage and Basic Life/AD & D insurance
Voluntary Life insurance coverage for employees and their families
Voluntary Long-Term disability coverage
Supplemental benefits plans to assist with out-of-pocket expenses
Flexible Spending accounts
ByVerTek provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Day shift
Monday to Friday
Education:
Bachelor's (Preferred)
Experience:
Executive administrative support: 2 years (Required)