We are seeking ahighly organized and proactive Administrative Support Associate to join our team in Boston. This role will be essential in ensuring smooth day-to-day office operations, supporting leadership, and assisting with administrative tasks in a fast-paced, entrepreneurial environment.
Responsibilities
Manage the front desk and reception area by answering calls, greeting guests, and handling mail.
Maintain an organized and professional office environment, including common areas, conference rooms, and supplies.
Coordinate meeting logistics by scheduling rooms, ensuring proper setup, and arranging necessary materials.
Oversee office inventory, order supplies, and manage provisions within budget.
Work with building management to address maintenance issues and service requests.
Support vendor invoicing and assist with onboarding new team members.
Help coordinate events such as team gatherings and end-of-year celebrations.
Provide administrative support to leadership, including calendar management and scheduling meetings.
Coordinate domestic and international travel arrangements.
Track business expenses, prepare reports, and organize conference registrations.
Ensure all necessary materials are available for meetings and events.
Handle confidential correspondence with discretion and escalate urgent matters as needed.
Qualifications
2-4+ years of professional experience
Very strong organizational and administrative skills in a fast-paced environment
Ability to manage multiple tasks at once
Excellent attention to detail • High degree of professionalism and interpersonal skills
High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Comfortable working with databases and entering data with a high degree of accuracy
Strong customer service skills including professional telephone etiquette
Team player who is willing to do whatever it takes to contribute to the success of the business