The Administrative Assistant position requires you to take intitiative, possess a strong work ethic, and to have attention to detail. The Administrative Assistant position plays a crucial role in ensuring the smooth functioning of the firm's daily operations. The Administrative Assistant is responsible for various tasks that help maintain an organized and efficient work environment along with a high level of customer service for our clients. The position requires leadership, cross-functional teamwork, and exemplary dedication towards the Vergara Miller Law Firm's mission of "changing people's lives''.
Below are the roles and responsibilities in order to comply with performance expectations, company vision and continuous improvement.
Bilingual (English & Spanish)
Leadership and Professionalism
Prompt, reliable and highly organized
Customer Service
Google Platform (G-Drive, G-Chat, G-docs, G-meet, G-sheet)
Zoom
IT (Information Technology) /Digital skills
Drop Box
Ability to maintain focus in an office work setting.
Handles calls, messages, emails, meetings & speaking with team members and clients
Handles multiple matters simultaneously.
Communicates in detail of goals, tasks and challenges in order to support the firm's daily operations
Task and Responsibilities
Greets every client in a professional manner
Maintains office in a clean, professional and welcoming condition
Monitors and maintains necessary office supplies, maintenance repairs for office location
Ensure that all vendor invoices are paid on time
Open all mail
Distribute to attorney and inform them about important meetings
Take pictures and congratulate clients who have obtained their work permit
Handle customer inquiries and complaints.
Send USCIS receipts to clients
Invoicing and collecting payments for clients
Welcome Packet - Create contract and take fingerprints for office clients