District Council 35 is an organization of approximately 4000 members in Massachusetts, Maine, New Hampshire, Vermont, and Rhode Island. We are currently seeking to hire an Administrative Assistant to support the Business Management Office based in Roslindale, MA. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of our office, ensuring efficiency and productivity. This is a full-time, on-site position that requires strong organizational skills and attention to detail in a fast-paced union environment.
Key Responsibilities:
Inputs information into computer systems, updates databases
Maintains accurate electronic and hard copy filing systems, retrieves and distributes documents
Makes copies of documents and scanning files
Creates and distributes documents, supports the preparation of reports as needed
Communicates with various departments and other third parties to gather and provide information to support the leadership team
Answers phones, provides information, and receives information concerning matters related to the department
Prepares and/or edits written correspondence, communications, manuals, and reports
Performs a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages.
Qualifications:
Bilingual in English and Spanish preferred
5-7 years experience
Experience in construction or union environment is a plus
Administrative Assistance and Executive Administrative Assistance skills
Strong clerical skills
Organizational skills and attention to detail
Ability to prioritize in a fast-paced environment
Proficient in in Microsoft Office Suite - Word, Excel, Outlook and Teams
Excellent phone etiquette and communication skills
Ability to meet deadlines and multi-task in a fast-paced environment
Must be a self-starter, manage multiple tasks, and work independently while functioning as part of a cooperative team.
Approachable, proactive, positive, and professional attitude
In addition to tremendous career growth potential, we offer you: