Under the supervision of the Qualification and Compliance Administrator, provides administrative, clerical, and compliance support. This role requires focus, strong attention to detail, the ability to track, audit, and report on areas of safety and compliance.
Responsibilities
Record and process fuel taxes by calculating and auditing mileage and fuel computations, identifying discrepancies, and assisting in investigations of missing or inaccurate data.
Retrieve employment background information for new applicants, review findings, and submit for approval.
Monitor expiring credentials and obtain renewal confirmations to ensure compliance.
Conduct routine audits to verify adherence to regulations and company policies.
Process and maintain paperwork related to company and independent contractor files.
Maintain records and report instances of non-compliance.
Notify relevant parties to obtain renewed credentials, such as licenses, physicals, and work authorizations.
Collaborate with team members to ensure the accuracy and completion of personnel records.
Gather and compile information from multiple sources for monitoring and reporting purposes.
Maintain and file all fuel receipts for both employees and contractors.
Assist with various tasks related to Safety and Compliance.
Qualifications
Minimum of 3 years' experience with administration, data analysis, and reporting.
Organized and self-motivated.
Spanish speaking a plus.
Compliance or transportation/ logistics industry experience is a plus.
Proficient with Microsoft Office Suite tools (Outlook, PowerPoint, Word, Excel).
Exceptional verbal and written communication skills.
High attention to detail with strong organizational skills.
Proactive drive to anticipate and address challenges.
Professional discretion with sensitive information.
Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines.