Willow Laboratories, Inc. is a medical technology innovator, guided by a mission to improve lives by making the impossible possible through innovation. The Executive Assistant provides critical support to enable senior management to most effectively advance company initiatives and goals. The ideal candidate must have excellent time management skills and the ability to identify and anticipate executives' needs. This position interacts seamlessly with a broad range of individuals including members of the executive team, Board of Directors, industry leaders and others. This individual will handle highly sensitive and confidential information and exercise professionalism and discretion at all times.
Primary Duties & Responsibilities:
Manage the calendar, including making appointments and prioritizing the most important matters
Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
Assist with communications, including e-mails, memos, and announcements
Coordinate travel arrangements and transportation
Review expenditures and prepare expense reports
Maintain comprehensive and accurate records and files
Be organized and knowledgeable on details and company priorities
Deliver results with strong emphasis on quality and timeliness
Minimum Qualifications and Experience:
Bachelor's degree
10+ years' experience as a C-level Executive Assistant
Strong experience in Microsoft Word, PowerPoint, Excel, Outlook and Teams
Excellent communication, collaboration, presentation, and interpersonal skills
Excellent time management and multitasking skills
Strong process orientation and documentation abilities
Resourceful, proactive and detail oriented
Ability to work in a fast-paced, demanding environment
Physical requirements/Work Environment:
This position is full time on site, located in Irvine, CA.
This position primarily works in an office. It requires frequent sitting, standing and walking. This position requires sitting for long periods of time in front of a computer display or other digital devices. Daily use of a computer and other computing and digital devices is required. May require standing for extended periods when facilitating meetings, walking in the facilities. Some travel may be required so the ability to operate a motor vehicle and maintain a valid Driver's license is required.
The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.