Founded in 1978, Wilson Daniels is a fully integrated, family-owned marketing and sales company representing a highly selective portfolio of the world's most distinctive wines. Wilson Daniels continues to pursue and elevate the standards of excellence set by founders Win Wilson and Jack Daniels through developing long-term, strategic partnerships with luxury producers that possess profound respect for terroir and are benchmarks in their region.
COME WORK WITH US
We inspire and promote a passion for wine from the most distinguished properties and terroirs around the world through exceptional marketing, education, and brand-building. We develop mutually rewarding, long-term relationships with our employees and winery and trade partners, while striving to be globally recognized as the leader of fine wines, setting the standard for integrity, quality, and excellence.
We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.
ABOUT THE JOB
The Office Administrator provides essential administrative support to ensure the smooth daily operations of our luxury wine business. This role requires strong attention to detail, organization, and the ability to manage multiple tasks efficiently. The ideal candidate will support various departments with administrative functions, maintain office organization, and contribute to operational efficiency.
THE DAY-TO-DAY
Manage inbound and outbound shipments, including fine wine samples, marketing and office supplies, ensuring accurate tracking and delivery.
Process and track sample orders submitted by Sales & Marketing teams, coordinating logistics and maintaining inventory records.
Organize and distribute incoming mail and correspondence while maintaining meticulous filing systems (physical and digital).
Prepare and edit correspondence, reports, presentations, and other business documents with accuracy and professionalism.
Assist with data entry, order processing, and record management to support office operations.
Handle expense reports, invoice processing, and vendor coordination.
Order and maintain office supplies, ensuring all workspaces are well-stocked and organized.
Assist with scheduling, calendar management, and internal communications.
Support various teams with special projects, and operational tasks as needed.
Assist with the execution of events by coordinating logistics, supporting vendor management, and maintaining budget tracking to ensure smooth operations and cost efficiency (ie: tastings, office meetings, events, etc.)
Special Projects and/or other duties as assigned by Senior Leadership.
AM I THE RIGHT FIT?
2+ years of administrative experience, preferably in a corporate or luxury industry setting.
Bachelor's degree or equivalent work experience.
Experience in the wine industry or a passion for fine wines is a plus.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
Excellent organizational skills with a strong attention to detail.
Ability to multitask, prioritize, and adapt in a fast-paced environment.
Strong written and verbal communication skills.
Ability to work independently with minimal supervision.
Professional demeanor and a proactive, problem-solving mindset.
Ability to lift up to 50 pounds (for handling wine shipments and office materials).