We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks.
The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO).
RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond.
Duties and Responsibilities:
Administrative Support:
HR Support: Provide administrative support to the Chief People Officer
CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations.
Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members.
Office Management:
Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence.
Oversee office equipment and purchase office supplies.
Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency
In This Role, You'll Bring with You:
Proven experience in administrative or executive support roles.
Strong organizational and time-management skills with the ability to prioritize tasks.
Excellent communication skills, both written and verbal.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
Ability to maintain confidentiality and handle sensitive information with discretion.
Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills.
Previous exposure to cross-functional work between different departments is preferred.
Benefits
Cell Stipend
Paid/Sick Time Off
Standard RMS employer-paid benefits (full-time*)
Physical Demands
Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer.
Must be able to lift to 15 pounds at a time.
Traditional office environment but may require nonstandard workplaces.
At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.