St. Nicholas School is a vibrant leader in independent education in the Chattanooga metropolitan region. Grounded in the Episcopal faith, St. Nicholas educates students with a comprehensive emphasis on academic, physical, social-emotional, creative and intellectual development. STNS educates and inspires students in Pk 3 through 5th grade. SNS holds accreditation from the Southern Association of Independent Schools (SAIS). St. Nicholas School, "Where the love of learning takes root."
WHO YOU ARE • You are collaborative, resilient, flexible, diplomatic, confident, patient, and possess a sense of humor and professional presence. • You have a Bachelor's degree or higher and/or equivalent working experience. • You possess knowledge and experience in accounting, specifically within accounts payable and accounts receivable. • You have proven computer skills in a Sage 50 accounting system as well as standard Microsoft applications. • Familiar with Blackbaud online platforms preferred. • You are organized and motivated with the ability to prioritize and efficiently manage multiple projects and deadlines. • You have excellent communication skills. • You are comfortable working with staff, faculty, students, and families. • You love to innovate, connect with community, and build relationships. • You maintain confidentiality. • Have experience onboarding new employees relative to benefits, payroll, etc.
THE JOB
Position: Business Office Coordinator
Department: Business Office
Reports to: Director of Finance and Business Operations
RESPONSIBILITIES
Student Billing & Accounts Receivable • Oversee all aspects of student billing, including generating charges and credits per enrollment contracts. • Maintain accurate student account records, process payments, and generate billing statements. • Handle ACH payment processing, follow up on declined/returned payments, and resolve banking issues. • Manage collections, ensuring timely follow-up on outstanding balances and escalating issues as needed. • Assist families with billing inquiries and online payment systems. • Generate reports related to student enrollment, financial aid, and budget planning. • Support financial reporting and annual audit activities. • Collaborate with the Director of Auxiliary Programs to manage billing for auxiliary programs, specifically summer camp.
Financial Aid & Enrollment Support • Assist in processing financial aid applications, maintaining records, and verifying supporting documents. • Provide guidance to families regarding tuition, financial aid, and payment plans. • Maintain accurate enrollment data and reconcile discrepancies with admissions staff. • Stay updated on trends and best practices in student billing and financial aid administration.
Accounts Payable & Vendor Management • Process invoices and payments using an automated accounts payable system. • Manage corporate credit card tracking, coding, and reconciliations. • Maintain vendor records, ensure compliance with purchasing policies, and issue annual 1099s. • Provide expense coding support to departments and ensure accuracy in payables.
General Accounting & Financial Reporting • Record monthly revenue from multiple sources and manage accounts receivable. • Monitor daily banking operations and ensure accurate cash flow tracking. • Assist the Director of Finance and Business Operations in preparing journal entries, reconciling bank accounts, and maintaining financial records and budgeting. • Support the annual audit by preparing financial reports and ensuring compliance with accounting standards.
Additional Responsibilities • Maintain organized financial records and ensure proper archival of documents. • Provide financial analysis and reporting to support decision-making. • Assist in general Business Office operations and perform other duties as assigned. • Provide human resource functions relative to onboarding employees and working with employees leaving.
HOW TO APPLY
Send resume and cover letter to: Robert McGehee, Head of School