This is a great entry-level opportunity for someone looking to gain hands-on experience in Accounts Payable and office administration. The company is willing to train the right candidate and values a positive attitude, attention to detail, and a willingness to learn and grow within the organization.
Responsibilities of the Office Assistant:
Process Accounts Payable transactions, including matching purchase orders, delivery receipts, and invoices for accuracy.
Prepare and process check runs, electronic payments, and wire transfers in a timely manner.
Maintain organized records of all AP transactions and assist with month-end reconciliations.
Communicate with vendors regarding invoice discrepancies, payment statuses, and account inquiries.
Ensure compliance with company policies and procedures for financial transactions.
Perform data entry and maintain accurate financial and operational records.
Assist with document preparation, photocopying, and distribution of invoices and other financial documents.
Manage and organize office filing systems, both physical and digital, ensuring proper record-keeping.
Answer and direct phone calls, emails, and inquiries to the appropriate personnel.
Monitor and replenish office supplies as needed, coordinating with vendors for orders.
Coordinate maintenance and repairs for office equipment and systems.
Support general office operations and administrative tasks as needed.
Qualifications of the Office Assistant:
College degree preferred.
Prior experience in an office environment, especially in Accounts Payable or bookkeeping, is a plus.
Proficiency in Microsoft Office Suite, particularly Excel.
Strong organizational skills with high attention to detail and accuracy.
Excellent communication and interpersonal skills.
Ability to multitask and prioritize work efficiently.
Experience with accounting software or ERP systems is an advantage.
Knowledge of construction industry processes and terminology is a plus.