Responsible for implementation and administration of activities and operations associated with the budget development system, databases, reporting tools and other software resources needed to support the Office of Management & Budget (OMB). Oversees the technical tasks associated with the development of the annual operating and capital budget, coordinates assigned training activities with other departments, and provides highly responsible and complex administrative support to upper management. As technical lead, this position may exercise functional or technical supervision over assigned staff.
ESSENTIAL FUNCTIONS:
Oversees the administration and development of the department's budget development software, databases, reporting tools, and other associated software/systems. This person must ensure that OMB has the necessary data and information for ongoing daily operations and strategic planning.
Serves as the primary point of contact with Innovation & Technology department and the Procurement department to source, upgrade and/or implement all OMB technology/software projects.
Oversees, and assists staff activities in INFOR and Questica to include budget development, budget monitoring, reporting and/or analysis.
Provides and coordinates training and works with employees to correct deficiencies; assists in implementing and administering training for OMB related tasks and deliverables.
Plans and conducts activities related to the preparation of the annual budget to include gathering, analyzing, reviewing, and distributing information to staff and departments; including reports, schedules, and all supporting documentation.
Provides support for work including monthly financial/budget reporting, monthly performance metric reporting, forecasts, budget development, audit requests, and Federal Transit Administration (FTA) reporting requirements Monitors activities and expenditures at the department and division levels to ensure conformance with budgetary guidelines and departmental goals.
Works cross-functionally with various functional area leaders to understand and lead in the development of reporting, analysis and visualization of business data, metrics and measures to allow leaders to align and track against overall business strategies, goals and objectives, drive innovation, insight and decision making.
Works with internal and external development teams to acquire and load data from internal and external sources, by helping produce data design guidelines, release instructions and other documentation to ensure a manageable data and reporting infrastructure.
Identifies opportunities to develop forecasts, create financial and statistical models, segmentation schemes and data-driven analyses within relevant technology that can answer questions, uncover trending and bring insight to decision makers.
Creates mock-ups, wireframes for reports, dashboards, and scorecards etc., based on the functional area requirements. Develops, refreshes and posts required recurring reports. Develops and produces ad-hoc reports and analysis to assist in leadership decision making.
Leads data validation and quality assurance efforts for the data and reporting infrastructure, by validating internal reports against systems of record.
Reviews professional literature and provides recommendations to implement applicable guidance on organizational planning, program evaluation, accounting, quantitative analysis, and public policy making.
Ensures accounting strings and segments are sufficient to track information needed to meet internal and FTA requirements. Responsible for various other budgeting, financial reporting and analysis production.
Must perform duties with accuracy and in a timely manner.
This job description excludes marginal functions that are incidental to performing the job. Other duties may exist.
REQUIRED EDUCATION AND EXPERIENCE:
Bachelor's degree in public administration, business administration, finance , accounting, or related field and eight (8) years of budgeting, statistical, organizational analysis and resource planning, or related experience.
PREFERRED QUALIFICATIONS:
Master's degree
ADDITIONAL REQUIREMENTS:
Knowledge of principles, practices, and methods of Federal Transit Administration including National Transit Database (NTD) and the Uniform System of Accounts (USOA).
Knowledge of advanced principles and practices of budget preparation and administration.
Experience conducting sessions with business users to identify data sources, key facts, and dimensions that support the business requirements preferred.
Comprehensive data warehouse analysis and design experience, with full knowledge of data warehouse methodologies and data modeling preferred.
Have a customer focused manner, with respect for procedures, policies, and legal requirements.
Relevant experience with budget development software, database management, and BI data visualization tools.
Must be able to successfully interact with users at all levels of the organization. Must have good verbal and written communication skills.
Must be able to appropriately handle confidential and sensitive information.
Must have strong planning, judgment, organizational, and analytical skills.
Must be able to work effectively in stressful situations, work well in a fast-paced environment, and meet deadlines. Must maintain accuracy and relevancy in short- turnaround timeframes.
Must have ability to read complex materials such as reports, instructions, and support documents.
Safety Accountability Statement:
- Employees must consider safety in all tasks performed, as well as demonstrate safe judgment and decisions that not only maintain their own safety; but that of fellow employees and customers.
- Demonstrate a professional commitment to assure compliance with all organizational policies, practices, and programs related to safety, health, and system security.
- Employees have a responsibility to identify and report hazards, as well as potentially unsafe conditions, to your immediate supervisor or Safety Department.
- Employees are responsible, and required, to stop a job/task to prevent an unsafe incident or act from occurring. This acknowledges the threat of potential injury, property damage and the opportunity for better judgment to be used.
Must comply with and support VIA's EEO policies and procedures.
PHYSICAL REQUIREMENTS:
Physical ability required to be mobile, bend, stoop, stand, reach and occasionally lift objects weighing 5-25 pounds such as files and large reference books.
WORK ENVIRONMENTS:
Works in normal office environment.
Work involves deadlines and multiple priorities.
VIA is an Equal Employment Opportunity Employer, providing equal opportunity to all qualified individuals, regardless of race, color, religion, age, sex, national origin, veteran status, genetic information, or disability.