Administrative Assistant (6-month Seasonal Position) at City of Fort Collins in Fort Collins, Colorado

Job Description:

POSITION TITLE: Administrative Assistant (6-month Seasonal Position) (Hourly)
REQUISITION #: req8066
DEPARTMENT: Natural Areas
LOCATION: NIX SITE OFFICE BLDG
BENEFIT CATEGORY: Variable Hourly View Classifications & Benefits
EMPLOYMENT TYPE: Part-Time Hourly
HOURLY RATE: $18.00 - 22.00 per hour (based on relevant experience)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 4/2/2025.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required .
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

SUMMARY:The position will provide administrative support in an organized, friendly, and professional manner for the Natural Areas department. The position requires independentjudgement and decision making.

ESSENTIALDUTIES AND RESPONSIBILITIES:The following duties and responsibilities areillustrative of the primary functions of this position and are not intended tobe all inclusive.
Provides administrative duties, including:
-Interact positively, work cooperatively, and communicate effectively with community members, partners and staff to deliver the highest level of customer service
-Assist with inquiries, contracting, event setup and payment tracking for public use facilities
-Collaborate with Business Support team to provide on-site customer service for office staff and community members
-Performs data entry by maintaining and updating files, records, web pages and databases
-Process incoming/outgoing mail, invoices, checks, and deliveries
-Monitors and orders office supply inventories
-Troubleshoot IT assets such as conference equipment and printers
-Review Documents for accuracy and route for signatures
-Maintain and interpret records, logs, reports, and calendars
-Provide other administrative duties on an as needed basis
-Other special projects as assigned

SUPERVISORYRESPONSIBILITIES:This job has no supervisoryresponsibilities.

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.


• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.


• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.


• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

QUALIFICATIONS:Therequirements listed below are representative of the knowledge, skills, and abilitiesrequired to perform the necessary functions of this position
-Ability to effectively and adaptively handle multiple taskssimultaneously
-Ability to communicate effectively orally and inwriting
-Attention to detail and organizational skills
-Ability to grasp new processes and computer programs quickly
-Excellent customer service skills
-Proficient in Microsoft 365 (Word, Excel, Teams, Outlook, etc.), Adobe Acrobat and/or DocuSign
-Ability to work independently, as well as part of a team

EDUCATIONAND EXPERIENCE:High school diploma or general education degree (GED)required plus a minimum of one year customer serviceexperience; or equivalent combination of education and experience.

LANGUAGESKILLS:
-Ability to read and interpret documents such as safetyrules, operating and maintenance instructions, and procedure manuals.
-Ability to write routine reports and correspondence.
-Ability to speak effectively to customers oremployees of organization.

REASONINGABILITY:
-Ability to apply common sense understanding to carry outinstructions furnished in written, oral, or diagram form.
-Ability to deal with problems reasonably andeffectively.

CERTIFICATES,LICENSES, REGISTRATIONS:
Valid driver's license preferred.

PHYSICALDEMANDS:The physicaldemands described here are representative of those that must be met by anemployee to successfully perform the essential functions of this job. While performing the duties of this job, the employee isregularly required to sit; use hands to finger, handle, or feel; and talk or hear. The demands on the visual sensemay be very high. The employee frequently is required to stand, walk, and reachwith hands and arms. The employee isoccasionally required to stoop, kneel, crouch, or crawl.

WORKENVIRONMENT: The workenvironment characteristics described here are representative of those anemployee would encounter while performing the essential functions of this job. This job is predominantly performed in an officesetting. The noise level in the work environment is usually moderate.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.

POST OFFER BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.SUMMARY:The position will provide administrative support in an organized, friendly, and professional manner for the Natural Areas department. The position requires independentjudgement and decision making.

ESSENTIALDUTIES AND RESPONSIBILITIES:The following duties and responsibilities areillustrative of the primary functions of this position and are not intended tobe all inclusive.
Provides administrative duties, including:
-Interact positively, work cooperatively, and communicate effectively with community members, partners and staff to deliver the highest level of customer service
-Assist with inquiries, contracting, event setup and payment tracking for public use facilities
-Collaborate with Business Support team to provide on-site customer service for office staff and community members
-Performs data entry by maintaining and updating files, records, web pages and databases
-Process incoming/outgoing mail, invoices, checks, and deliveries
-Monitors and orders office supply inventories
-Troubleshoot IT assets such as conference equipment and printers
-Review Documents for accuracy and route for signatures
-Maintain and interpret records, logs, reports, and calendars
-Provide other administrative duties on an as needed basis
-Other special projects as assigned

SUPERVISORYRESPONSIBILITIES:This job has no supervisoryresponsibilities.

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