The Office Manager ensures smooth office operations by coordinating administrative tasks, managing office supplies, handling vendor relationships, and supporting staff. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Oversee daily office operations and ensure a productive work environment.
Manage office supplies, equipment, and inventory.
Coordinate and maintain vendor relationships for office services (e.g., cleaning, IT support, supplies).
Assist in budget management, expense tracking, and financial reporting.
Supervise administrative staff and delegate tasks as needed.
Ensure compliance with company policies and procedures.
Handle scheduling, meeting coordination, and travel arrangements.
Support HR functions, such as onboarding new employees and maintaining personnel records.
Process invoices, purchase orders, and other financial documents.
Manage office communications, including phone calls, emails, and mail distribution.
Oversee office maintenance, security, and safety protocols.
Qualifications & Skills:
Bachelor's degree in business administration, management, or a related field (preferred).
Proven experience in office management, administration, or a similar role.
Strong organizational and leadership skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
Excellent communication and interpersonal abilities.
Ability to handle multiple priorities and problem-solve effectively.
Knowledge of basic accounting and budgeting principles.