We are looking for a dynamic, personable, and organized individual to join our team as a Receptionist & Office Coordinator. This essential role offers the opportunity to provide support across a range of services, including Concierge, Conference & Meeting Room Management, Catering Coordination, Visitor Office Set-Up, Lounge & Facility Management, and much more! You will play a key role in maintaining a positive and welcoming atmosphere for all visitors and staff.
As the face of the office, you'll be a key player in ensuring smooth operations and creating a professional, friendly environment. If you have excellent multitasking skills, a pleasant demeanor, and thrive in a fast-paced environment, this is the perfect opportunity for you!
What You'll Do:
Be the First Point of Contact: Greet visitors, clients, internal attorneys, and staff with warmth and professionalism, ensuring every interaction reflects the values of our firm.
Manage Office Logistics: Oversee conference room bookings, furniture resets, catering orders, and visitor office setups to ensure smooth meetings and events.
Multitask with Ease: Handle multi-line phones, reserve conference rooms, manage guest access, and maintain awareness of all office activities.
Provide Support: Assist with office operations including parking validations, Wi-Fi access for guests, and ordering supplies. Respond to maintenance requests promptly.
Assist with Special Projects: Take on special tasks as directed by office management, from administrative duties to organizing events or projects.
Ensure Safety & Security: Uphold security procedures, monitor building access, and respond to emergency situations with calm, efficient action.
What We're Looking For:
Customer-Service Oriented: A pleasant, welcoming personality with strong communication skills is key in this customer-facing role.
Efficient & Organized: You should have the ability to manage multiple tasks, stay organized, and keep operations running smoothly, even during busy periods.
Adaptable Problem-Solver: Whether responding to urgent requests or managing special events, you're resourceful and able to handle unexpected situations calmly and efficiently.
Team Player: Collaborate with colleagues across departments to foster a positive work environment and support office-wide initiatives.
Why Join Us?
Be at the Heart of the Office: As the first point of contact for clients and visitors, you'll play an integral role in creating a welcoming atmosphere for all.
Dynamic Work Environment: Every day is different, with a variety of tasks and interactions that keep things interesting.
Professional Growth: Gain exposure to different areas of office operations, from facilities management to event coordination, with opportunities to grow your career.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.