Position Summary: Grassroots is seeking a Senior Staff Accountant who will play a crucial role in ensuring the accuracy and integrity of our financial records. This position involves complex accounting tasks, financial reporting, and compliance activities. The ideal candidate will have a strong background in accounting principles, excellent analytical skills, and a proven ability to manage multiple priorities in a fast-paced environment. Standard hours for this position are Monday - Friday; 9:00am - 5:00pm.
Must be flexible to work evenings and/or weekends based upon programming deadlines.
Primary Responsibilities:
Financial Reporting:
Prepare and review monthly, quarterly, and annual financial statements.
Ensure accuracy and completeness of financial data and compliance with GAAP.
Analyze financial results and provide actionable insights to management.
General Ledger Management:
Perform quarterly inventory of company's gift cards.
Assist with annual 1099 processing
Oversee and perform general ledger account reconciliations and adjustments.
Maintain all A/P records while following GR's Document Retention Policy & Procedures
Budgeting and Forecasting:
Assist in the preparation and monitoring of annual budgets and forecasts.
Analyze variances between actual and budgeted figures and report findings.
Audit and Compliance:
Coordinate and support internal and external audits.
Ensure compliance with all regulatory requirements and internal policies.
Accounts Payable and Receivable:
Review and approve accounts payable and receivable transactions.
Ensure timely and accurate processing of invoices and payments (checks and credit cards).
Process daily deposits in QuickBooks Online.
May prepare or assist with the bi-weekly payroll processing (Paychex)
Research for internal and external accounting inquiries
Assist with the monthly bank reconciliations.
Provide support for monthly reconciliations including verification of receipts.
Manage the petty cash program
Process Improvement:
Identify opportunities for process improvements and implement best practices.
Streamline accounting processes to enhance efficiency and accuracy.
Team Collaboration and Supervision:
Mentor and support Staff Accountants, Accounting Administrator and staff.
Provide ongoing support for the annual audit by assembling documentation and preparing reports.
Collaborate with other departments to ensure financial accuracy and alignment with company goals.
Other duties as assigned.
Education and Experience:
Bachelor's degree in Accounting, Finance, Business or related field preferred. Professional Accounting experience will be considered in lieu of degree. CPA or equivalent certification preferred.
Minimum of 5 years of experience in accounting, with a focus on financial reporting and general ledger management (preferably with a nonprofit or government entity).
Strong understanding of GAAP and accounting principles.
Proficiency in accounting software (e.g., QuickBooks Online, SAP, Oracle) and MS Office Suite, particularly Excel.
Experience with contracts and grants accounting or other regulatory experience is preferred.
Excellent analytical and problem-solving skills.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Effective communication and interpersonal skills.
Experience in a supervisory role is a plus.
Agency-wide Responsibilities:
Reads 100% of all email communications and responds to emails in a timely manner prior or during their shifts
Participates in supervision, in-service training, and staff meetings
Maintains good working relationships with co-workers and positively contributes to group morale
Completes all administrative duties including time sheets, leave requests, etc.
Participates in special task forces, committees, or special projects as needed
Uses appropriate channels of communication to resolve conflicts with other staff
Interacts with staff, clients, and visitors in a professional and courteous manner
Skills and Abilities:
Proven analytical, logical, and decision-making skills
Ability to meet tight deadlines and track multiple projects in a fast-paced changing environment
Must be proficient with Microsoft Excel and Word
Work Conditions:
Flexible work schedule is required; some overtime is expected during busy periods.
Grassroots offers to pay 100% of the expenses for its employees wishing to take advantage in the following areas:
Automatic wage increases for Certifications achieved while employed.
$250 Hiring Bonus for full completion of Onboarding and HR trainings. - w/stipulation that they are completed as scheduled by Grassroots.
$500 Retention Bonus - w/ stipulation that the employee is in positive standing and meets probation.
Small Loan Option at 0% Interest for 1 year
We do not offer Tuition Reimbursement. This is strictly funding available for professional development and/or training.
**All incentives and/rewards are subject to the employee meeting the required policies and procedures, including, but not limited to, agency's 3-month probationary period, performance metrics, and/or signed agreements prior to registration and authorization by Grassroots leadership**