Program Administrator (Program Management Specialist) at Indiana University in Bloomington, Indiana

Job Description:

Department



INTENSIVE ENGLISH PROGRAM (BL-IEP-IUBLA)



Department Information



The Intensive English Program (IEP) at Indiana University (IU) Bloomington offers a comprehensive set of courses aimed mainly at preparing international students to study in English at the university level.


Our mission in the IEP is to serve learners of English by offering courses designed to support the development of English language skills for academic studies in North American universities. As part of the Department of Second Language Studies, the IEP also contributes to the development of ESL professionals. We encourage curricular innovation and support the research mission of the department. The IEP contributes to the broader mission of Indiana University in fostering a community of global citizens.


The instructional program of the Indiana University IEP is designed to help non-native English speakers increase their English language skills. Most IEP students are preparing to enter North American universities after completing the IEP program. Others are learning English for professional purposes. The curriculum is designed for students at all levels of English language proficiency, with an emphasis on developing the necessary oral and written skills for academic studies and business or professional communication.


The IEP is committed to providing a diverse, safe, inclusive, and equitable environment to students from all national, ethnic, religious, and cultural backgrounds regardless of gender identification, sexual orientation, or physical or cognitive differences. In accordance with the policies of Indiana University and the Department of Second Language Studies, the IEP requires that applicants to faculty positions to provide a diversity and inclusivity statement to be considered as part of the application package.



Job Summary



Department Specific Responsibilities

• Processes applications for admission into IEP.


• Advertises, reviews, and processes program scholarships.


• Assists in immigration documentation processing and follow up.


• Maintains program class and student records (IEP Database).


• Processes class schedules and student enrollment.


• Schedules and oversees orientation activities.


• Assists with program end-of-session testing and other program session events.


• Communicates with and assists students (e-mail, phone, in-person) in all administrative aspects of the program.

General Responsibilities

• Collaborates with team members to develop program objectives and create policies to meet them.


• Coordinates program operation with all collaborative units.


• Monitors progress and maintains all necessary data bases.


• Actively recruits program participants and researches new venues and methods of recruitment.


• May provide guidance to support and temporary staff and coordinates workflow for the program.


• Researches available grants and assists creating funding proposals that further advance support of the program. Writes grant reports.


• Administers program budgets.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree

WORK EXPERIENCE



Preferred

• Some experience in related field

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeks to acquire knowledge in area of specialty

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Bloomington, Indiana



Advertised Salary



$45,500 Annually



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Core


FLSA: Exempt


Job Function: General Administration


Job Family: Program Management


Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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