Portfolio Administrator (Contract-to-Permanent) at Beacon Hill Staffing Group, LLC in Manhattan, New York

Job Description:

Position title: Portfolio Administrator
Reports to: Vlad (Deputy Director, Portfolio Operations)
Expected duration: TTP, usually convert around the 6-month mark
Hours: 7am-7pm (12 hours day)
Pay rate: Up to 33.50/hr, DOE
Salary: Up to 80-90K, DOE
Expected hours: 55 hours per week
Location: Full time in office, Manhattan, Zip code: 10003


Requirements:

• Degree in finance-related area of study, open to engineering or mathematics as well


• Very comfortable in Excel (vlookups, pivot tables)


• Ability to handle high pressure and learn quickly

Pluses:

• Finance internship


• Worked during school

POSITION DESCRIPTION:


Portfolio Administration (PA). The team analyzes activity, monitors risk and generates reports at the intersection of the Investment Research, Trading, Client Service, Legal, Compliance and Finance teams. PA leads in the operational execution of the Firm's assets, including laying the groundwork for new investment strategies, client launches, and expansions into new markets. The team is responsible for overseeing the accuracy of trade transaction executions by mitigating risk across functions and adhering to compliance standards, industry regulations and client requirements. Reporting to the Director of Portfolio Administration, the Portfolio Administrator ensures that investment accounting information is reconciled and reported across a number of models and instruments. This is an opportunity for someone who enjoys continuous learning, process improvement, and complex problem solving as well as operations and risk management within the investment management industry. The ideal candidate has a strong work ethic, possesses solid critical thinking skills, and enjoys being part of a close-knit team.


RESPONSIBILITIES:

• Executing middle office processes which include reconciliations, settlements across international markets, collateral & cash management, account opening and terminations, proxy voting as well as ad hoc firm projects and initiatives * Performing validation processes by monitoring and documenting deviations, while maintaining data integrity and re-engineering processes on an ongoing basis


• Organizing portfolio and financial instrument data and making it available to Portfolio Managers, Trading, Client Service, Compliance, and Finance teams


• Managing client and compliance systems and operations, including developing client invoices, calculating fees, account settlements, and compiling internal and external reporting


• Liaising with third-party service providers and internal technology teams to ensure proper support across all system dependencies


• Collaborating with team members by documenting workflows, transferring product knowledge, and assisting on all team functions as needed


• Monitoring, capturing, and refreshing essential market data, including during off-hours and holidays


• Continuous improvement of existing processes via added efficiency and automation within our team & working with our technology team


• Improving existing controls and adding new controls in areas where we see risks

QUALIFICATIONS:

• Bachelor's degree


• High level of accuracy and attention to detail


• Intermediate Excel skills


• Excellent communication and interpersonal skills


• Highest degree of integrity, professionalism and confidentiality


• Ability to work in the office Monday-Friday, 7am-7pm, with frequent weekends and holidays, flexibility to occasionally WFH


• Fit with Core Principles (below)

CORE PRINCIPLES:

• Originality: We generate our own ideas and never deploy common practice without skepticism. We strive to avoid the herd.


• Innate Curiosity: We ask dumb questions. We challenge universally accepted beliefs and seek new levels of understanding.


• Continuous Improvement: We constantly reassess our investments, policies and processes. We embrace a culture of intellectual integrity, learning, mentorship, self-reflection, entrepreneurship and growth.


• Charity: We actively participate in our communities and give back to society in meaningful and thoughtful ways.


• Humility: We seek no acclaim individually or as a Firm other than to earn the respect of our clients.


• Teamwork: We trust our colleagues and communicate with transparency and respect. We measure success as a team, not as individuals.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future™
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