Administrative Asst II at Texas State University in San Marcos, Texas

Job Description:

Posting Number:

2025356

Posting/Functional Title:

Administrative Asst II

University Pay Plan Title:

Administrative Asst II

Location:

Round Rock

Department:

TXST RR - Student Success

Recruitment Type:

Open to All

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$3,173.41

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• High school diploma or equivalency


• Experience in secretarial or administrative work in a professional office environment


• Ability to manage workload effectively with conflicting deadlines and priorities.


• Experience in basic office budgeting, purchasing, travel arrangements, and processing travel reimbursements.


• Ability to develop and maintain accurate and comprehensive records and files.


• Ability to coordinate details for small and large events.


• Ability to communicate effectively with colleagues, and internal and external stakeholders.


• Proficient in Microsoft Office software and Office Suite.

Preferred Qualifications:

• Minimum of two years experience in secretarial or administrative support work


• Bilingual candidates with Spanish proficiency


• Ability to coordinate a variety of work activities and work as part of a team


• Experience creating and editing publications


• Experience in creating ads, videos and presentations

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

• Provide direct administrative support to the Director for Student Success and Academic Services and serve as front-line reception staff.


• Assist students with appointments, queries about services, and make referrals.


• Maintain multiple calendars.


• Work independently to coordinate, gather information, and compile data as needed for special projects.


• Utilize multiple software applications such as Microsoft Office, SAP, Qualtrics, Concur, Adobe, Zoom, and Teams


• Assist with procurement and accounting functions.


• Coordinate, prepare, proofread, and track correspondence and reports.


• Book travel and prepare expense reports.


• Maintain confidential files and records.


• Answer multi-line phone system, take detailed messages, and provide excellent customer service.


• Maintain a close working relationship with the offices of academic services, library, testing center, admissions, financial aid, advising, records and registration and provide appropriate triage services as needed.


• Perform other duties as assigned.

Job Open Date:

03/17/2025

Job Close Date (posting closes at midnight):

04/01/2025

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.


Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State? :

* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
* Generous paid time off: vacation, holidays, sick days and many more!
* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
* An inclusive Bobcat community: join our many social networks offered on and off-campus
* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions




By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/51674

Apply Now